Professional Secretary I, 10.5 months/year JobID: 11417 + Position Type: Secretarial/Clerical/ Professional Secretary I 10.5 Month + Date Posted: 10/3/2024 + Location: West High School + Closing Date: Open Until Filled    West High School or DepartmentProfessional Secretary I, 10.5 month Assignment Open10/3/24 Date 7:15 am Start Time3:45 pm End Time8.0 Number of Hours/DayClerical Classification9-12 Grade Level 1/6/25 New Assignment Date Currentsecretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application. Entry Wage 2024-25, $17.83/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. INTERNAL BIDDERS: OPEN 10/3/24 THRU 10/10/24 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): 10/3/24 until position is filled. Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships) + Greet public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or directing them to appropriate personnel. + Answer multiline phone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages. + Perform general and program specific clerical functions (copying, preparing documents, faxing, etc.) for the purpose of supporting building staff with necessary materials as requested. + Create spreadsheet for Teacher's Master Schedule each term (teacher classroom/duty/prep assignments) + Greet families new to West, assist counselors and Administration. + Assist offices with mass mailings, report card distribution, and schedule distribution. + Create and distribute weekly calendars, school and district event highlights, school newsletter, handbook, and assist with updating school website. + Enter student discipline data into Infinite Campus + Assist with and monitor and/or enter student information into Campus for the purpose of RTI block. + Prepare mail for pick up + Assist with registration duties. Wait on parents/guardians. + In charge of locker assignments for students. Keep records of used lockers and replace padlocks on lockers that are empty. + Assist with all end-of-year office functions. + Prepares written materials: Some examples include (Honors and Graduation programs, press releases, reports, memos, letters, rosters, requisitions, schedules, etc.) + Start-up, shut down, securing of office and machines on a regular basis. + Assist all other secretaries in the building when needed + Other duties as assigned by Principal & Associate Principals Physical Requirements of Position: + Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds + Ability to hear and understand speech at normal levels in person and/or on the telephone. + Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone + Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner. Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.) + Excellent Attendance REQUIRED – must have an excellent attendance record. + Successful bidder or applicant will be required to take a computer test to demonstrate competence in Word, Excel, and Infinite Campus. + Experience with Infinite Campus, Excel, Word, Outlook, AESOP and willingness and ability to learn new systems as appropriate + Recognition of the need for strict confidentiality with respect to student, staff and parental rights and privacy as well as confidentiality of all conversation and hard copy information + Must be a team member and have good communication skills, both oral and written + Self-motivated, ability to work independently, Communicate clearly, both in writing and verbally + Flexibility in meeting the needs of students and the school + Ability to meet and interact positively with the public and to respond appropriately to students, staff and co-workers