Professional Standards Unit Assistant Salary $4,976.40 - $6,510.40 Monthly Location 91942, CA Job Type Regular Full-Time Job Number 24-33 Department Police Department Opening Date 09/23/2024 Closing Date 10/18/2024 11:59 PM Pacific + Description + Benefits + Questions Position Summary To perform a variety of highly responsible, confidential and complex clerical and administrative duties in support of the Police Department Professional Standards Unit (PSU); to serve as liaison to City departments, staff and outside agencies; and to interact frequently with employees to provide information and assistance. This classification is distinguished from other City classifications performing administrative support and clerical duties due to the nature, diversity and scope of responsibilities which require access to confidential, legally protected police personal information. This position requires a greater degree of tact, discretion, initiative and independent judgment, and carries a greater consequence of error. Key Responsibilities The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. + Perform a wide variety of complex, responsible, and confidential duties for the Police Department Professional Standards Unit. + Perform the administrative functions of the PSU, to include: tracking internal affairs investigations, assisting the PSU Sergeant in ensuring that investigations are completed in compliance with legal requirements and department policy, maintaining electronic records of investigations, coordinating the reporting of investigations to other authorities as required by law, and coordinating the publishing or release of information pertaining to investigations to the public as required by law. + Serve as primary contact and liaison between the Police Department and other related entities, including but not limited to the California Commission on Peace Officer Standards and Training (POST) and the Independent Police Auditor (IPA), or their designee, on issues related to the PSU. + Administer the Body Worn Camera (BWC) program, including but not limited to the following tasks: auditing of BWC footage; processing requests for BWC footage by other employees, law enforcement entities, the District Attorney’s Office, and/or the public; preparation of BWC footage for release; maintenance and issuance of BWC equipment and related software applications; and coordinating with vendors on related issues. + Assist in the assurance of the Department’s compliance with the Racial Identity and Profiling Act (RIPA) , including but not limited to: review and approval of RIPA stop records; auditing of RIPA stop records; comparison of RIPA stop records to BWC footage; submitting RIPA stop data to the Department of Justice (DOJ); working with staff to resolve DOJ errors; RIPA stop data compilation and analysis; and preparation of the Department’s RIPA related reports. + Assist the PSU Sergeant with the monitoring of early warning systems including, but not limited to, law enforcement software programs such as Law Enforcement Field Training Application (LEFTA), Benchmark Analytics, and Veritone. + Coordinate grant activities related to assigned area of responsibility; research grant opportunities; prepare, write, and review grant applications; conduct administrative tasks of existing grants; monitor existing grants for compliance with regulations. + Perform a wide variety of complex clerical duties associated with automated and manual record keeping and administrative support systems; review transactions and records in order to determine adequacy and accuracy of content and appropriate procedures to follow. + Review, research and summarize a variety of statistical and other information; prepare various reports, memoranda and correspondence. + Collect information, design, and produce training materials and bulletins, newsletters, brochures, and other specialized documents using desktop publishing software and other computer applications; exercise independent judgment and provide recommendations in the design and creation of informational material. + Perform a variety of special projects and programs in assigned area such as the design and upkeep of assigned web page and implementation and coordination of assigned confidential/sensitive programs; assist with the development of procedures; obtain resources; implement programs and monitor activities. + Prepare and revise various operating procedures, rules, and regulations upon request; develop and revise office forms and report format; initiate, organize, and maintain complex filing systems and records. + Prioritize and redirect phone calls and mail to appropriate staff members; respond to sensitive requests for information and assistance; provide information and assistance; research information related to state and federal law, City regulations and departmental policies; assist the public and other City staff in interpreting and applying state and federal law, City policies, procedures, codes and ordinances, and/or departmental policies and procedures. + Type and proofread a wide variety of reports, letters, memoranda, correspondence and statistical charts; type from rough draft, verbal instruction or transcribing machine; independently compose correspondence related to assigned area of responsibility. + Coordinate and participate in the preparation and processing of agendas and agenda items; ensure staff reports are typed and agenda packets are complete; coordinate the duplication, collation and distribution of agenda packets. + Utilize various computer applications and software packages; enter data and maintain and generate reports from a database or network system; create documents using word processing software. + Perform related duties as required. For more detailed information, please review the detailed job description. (https://www.governmentjobs.com/careers/lamesa/classspecs/1699762?keywords=professional%20&pagetype=classSpecifications) Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Education/Training: Equivalent to completion of the twelfth grade supplemented by specialized clerical training. Experience: Four years (4) of increasingly responsible administrative or clerical support experience. Experience in records or analysis in the public sector and/or a law enforcement field is desirable. Examination Process Interested applicants must submit an online application and supplemental questionnaire. Candidates whose qualifications must closely meet the needs of the City will be invited to participate in the examination process for this position. The examination process may consist of any or all of the following components: written exam, practical skills assessment, writing assignment and appraisal interview. Eligible candidates will be notified when testing/interview dates have been established. NOTE: Employment is contingent upon successful completion of a pre-employment medical evaluation, including drug screen, and a thorough Police background investigation. *SCHEDULE OF EVENTS Friday, October 18, 2024 - Recruitment Closes Week of November 11, 2024 - Initial Interview Panel *Please note, all dates and/or timeframes are subject to change. The City of La Mesa is an Equal Opportunity and ADA compliant employer. All qualified candidates and veterans are welcome to apply! The City of La Mesa offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and life insurance. Retirement: All regular City employees are members of the California Public Employees' Retirement System (CalPERS). Non-safety employees are enrolled in one of the following retirement formulas based on date of hire. Additional benefits are provided in accordance with the City’s CalPERS contract. Retirement Formula and cost sharing Tier 1 - Hired on January 21, 2011 through December 31, 2012 = 2.5% @ 55 Employee Contribution = 8% Employee Cost Sharing = 1.5% Final Compensation = 1 Year PEPRA - Hired on or after January 1, 2013 = 2% @ 62 Employee Contribution = 7.75% Employee Cost Sharing = 0% Final Compensation = 3 Years * CalPERS Classic Members hired on or after January 1, 2013 will be enrolled in the Tier 1 retirement formula. Vacation: Employees accrue vacation based on years of service as follows: 0 – 60 Months: 80 hours a year 61 – 120 Months: 120 hours a year Over 120 Months: 160 hours a year Once an employee reaches the maximum accumulation of vacation hours (two and one-half times the annual allowance), the employee will not accumulate additional vacation until the vacation time is reduced below the maximum allowable. Sick Leave: Earned at the rate of 3.692 hours per pay period (96 hours per year). Sick Leave Conversion: Employees may convert a portion (above 192 hours) of accumulated sick leave to an equal amount of vacation or pay, based on the formulas below. For purposes of this program, usage is calculated using a defined (12) month period that begins and ends with the first pay period in November. Sick leave conversion for regular part-time employees will be pro-rated based on the regularly scheduled hours compared to a 40-hour workweek. Unused Sick Leave Reimbursement: Employees with ten (10) or more years of service shall be paid an amount equal to 50 percent of a maximum of 150 days (1200 hours) of the current cash value of the unused sick leave credited to his or her account upon normal or disability retirement, or death. Employees with ten (10) or more years of service, who terminate for reasons other than retirement or death, shall be paid an amount equal to 25 percent of a maximum of 150 days (1200 hours) of the current cash value of the unused sick leave credited to his or her account. Holidays: All employees shall be granted the following holidays, or the days celebrated for these holidays, with pay: New Year’s Day Dr. Martin Luther King Jr.’s Birthday Memorial Day Juneteenth Independence Day Labor Day Veteran’s Day Thanksgiving Day Friday after Thanksgiving Christmas Eve Christmas Day In lieu of celebrating Admission day, Cesar Chavez’s Birthday, and President’s Day, employees will be granted three floating holidays to be used at the convenience of the employee with the approval of the department head. For employees hired on or after July 1, 1991, unused floating holidays may be accumulated up to a maximum of 160 hours. Holiday Closure: The City will close City Hall between Christmas Day and New Year’s Day each year. The City will cover 50% of the closed days and employees will be responsible for using their vacation, floating holiday or comp time leave banks to cover the remaining 50% of closed days (50%/50% split). Some employees may be required to work some or all of the closed days based on operational needs of the City at the City Manager’s discretion. Use of Paid Leave Upon Resignation: An employee who resigns shall not use paid leave to extend his/her resignation date. The last day worked shall be considered the date of resignation, and compensable accrued paid leave shall be paid off in lump sum. Leave (except catastrophic and compensatory leave) must be earned prior to the pay period in which it is used. Out-Of-Class Pay: Where an employee is temporarily assigned to a higher job classification for the convenience of the city for a period equal to or exceeding 36 hours in a Monday through Thursday period or 40 hours in a Monday through Friday period, he/she will be paid at least five (5) percent above his/her regular rate for the period he/she continues in the new assignment. *Cafeteria Plan: The City offers a Cafeteria-style plan in which each employee receives a fixed amount of FlexNet credits to purchase health coverage. Health coverage is available through CalPERS. Dental coverage is available through MetLife. Vision coverage is available through EyeMed. Employees may also contribute pre-tax earnings into the City’s Section 125 Flex Spending plan. Employees may make contributions for both health and dependent care reimbursement. Effective the first full pay period in January 2024, the City shall make contributions to the cafeteria benefit plan according to the following formulas: WAIVE CITY HEALTH INSURANCE COVERAGE (TAXABLE) 115.00 per month ($57.50 per pay period) EMPLOYEE ONLY 754.72 per month EMPLOYEE + 1 DEPENDENT $1,294.32 per month EMPLOYEE + 2 OR MORE DEPENDENTS $1,694.58 per month Life Insurance: The City pays for the cost of life insurance in an amount equal to the employee’s annual compensation. Voluntary Life Insurance: Employees may purchase voluntary life insurance up to 5x annual compensation (maximum of $500,000) at a monthly cost of $0.95 cents per $10,000 of coverage. The City also purchases $5,000 in life insurance for a Spouse and $2,500 for each eligible Dependent Child. Spouse voluntary life insurance may be purchased in units of $5,000 but cannot exceed 50% of the employee benefit. Child life insurance may be purchased in units of $2,000 up to $10,000. Accident Indemnity/Critical Illness: The City provides voluntary benefits through The Standard. The personal Accident plan features benefits for emergency treatment, follow-up treatment, initial hospitalization, hospital confinement, physical therapy, accidental death, and other wellness benefits. The Critical Illness plan features benefits for heart attack, stroke, invasive cancer, major organ failure, and health maintenance screening wellness benefits. Employee Assistance Program (EAP): Provides confidential professional assistance to employees and members of your household who need emotional wellbeing support (six sessions per EAP issue). There is no cost for EAP counseling. If further treatment is recommended, there may be costs to the employee. Deferred Compensation: City employees have the opportunity to build their retirement savings and reduce taxable income by participating in the City’s Section 457 deferred compensation program, or the post-tax 457 Roth deferred compensation program. The City’s plan is administered by Mission Square Retirement Corporation (formerly ICMA-RC). Participation is handled through payroll deduction. The City does not make any contributions to this plan. Tuition Reimbursement: $2,000 in tuition reimbursement per fiscal year for pre-approved college courses, non-college courses, certificates or tests related to employee’s job responsibilities. Additional, limited reimbursement may be distributed to eligible employees if funds are available. Social Security and Medicare: Employees are required to pay into Social Security at 6.2% and Medicare at 1.45%. Bilingual Pay: Employees who are regularly required to use their bilingual or sign language skills in the performance of their duties may receive an additional $50 per month. An exam is required to substantiate fluency for pay eligibility. Uniform Reimbursement/Boot Allowance/Tool Allowance: The City will provide employees in certain classifications an annual uniform allowance as listed below, payable the first pay period in October of each year, for the purchase and maintenance of uniforms in accordance with departmental uniform policies. The uniform allowance for new employees hired after October 1 shall be prorated for the period from date of hire to September 30, and shall be paid to the employee as soon as possible and practical after date of hire. Downtown Operations Assistant: $650 Fire Inspector I/II: $650 Public Works and selected positions listed in the General MOU are provided an annual boot allowance of $250 per year. These are payable the first pay period in October. Selected positions in the Public Works Fleet Department, as listed in the General MOU, are provided a tool allowance of $600 per year. Safety Glasses Reimbursement: Employees who are required to wear prescription safety glasses to perform their duties may be reimbursed up to $100 for out-of-pocket costs per pair. The employee should attempt to utilize the City’s insurance coverage to the extent possible. Reimbursement for new glasses will be limited to instances where the employee’s glasses are damaged on-duty or when his/her prescription has been changed. In order to be eligible for reimbursement, the safety-glasses must meet CalOSHA standards. Jury Duty: Court leave is paid leave granted by the city to enable an employee to fulfill his/her duty as a citizen to serve as a juror, or as a prospective juror, or to serve as a witness in a court action to which the employee is not a party, before a Federal, Superior, or Municipal Court located in the County which the employee resides. Paid leave shall not be granted when the employee is paid an expert witness fee. Employees on jury duty are required to have a court timesheet to be considered on paid leave. State Disability Insurance (SDI): All General and Public Works employees pay into, and are covered by SDI. Premiums are automatically deducted from paychecks. In case of a non-work-related injury, it pays 66 2/3rd of an employee’s salary. Computer Loan Program: Employees may obtain an interest-free loan, up to $2,500, to purchase computers, related equipment, and software. This program is intended to increase computer literacy, which is beneficial to employees, the City, and the citizens we serve. Union Membership: All full-time, benefited employees in classifications represented by LMCEA have the right to elect membership. Part-Time Regular Employees: Salary and benefits for regular employees on halftime (.5) or three-quarter-time (.75) status with the City will be proportional to the equivalent of fulltime regular employees. These hours must be worked on a regular and continuous basis, or as a result of a mutually agreed upon reduced work period. 60 - 69 hours per pay period = 75% Benefits 40 - 59 hours per pay period = 50% Benefits 39 or less hrs. per pay period = No Benefits Part-Time Sick Leave: All temporary and part-time employees will receive 40 hours of paid sick leave. To be eligible, the part-time employee must be employed with the City for 90 days and worked at least 30 days. For additional detailed information regarding salaries and benefits, you may request a copy of the MOU document (https://www.cityoflamesa.us/435/MOUs) from a representative of the bargaining unit that represents you. 01 Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to continue in the selection process. Resumes in lieu of this questionnaire will not be accepted. Please be as descriptive as possible in your responses. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application? + Yes + No 02 Please describe the highest level of education completed: + High School Diploma or GED equivalent + Some College + Certificate + Associate's Degree + Bachelor's Degree + Master's Degree 03 Please indicate the number of years of recent experience you have performing increasingly responsible administrative and clerical duties. + 5 Years or more + 3 to less than 5 Years + 1 to less than 3 Years + Less than 1 Year + No experience 04 Do you have experience in any of the following settings? (check all that apply) + Local Government + State or Federal Government + Police, corrections or law enforcement + School District + None of the Above 05 Please list your level of expertise using Microsoft Word in a work environment. + Advanced (watermarks, mail merge, headers/footers) + Intermediate (tables, fonts, bullets, margins, shading) + Beginner (typing basic memos and correspondence) + No Experience 06 Please list your level of expertise using Microsoft Excel in a work environment. + Advanced (filters, headers/footers, graphs, linking formulas) + Intermediate (basic formulas, color-coding, sort) + Beginner (basic data entry) + No Experience Required Question Agency City of La Mesa Address 8130 Allison Avenue La Mesa, California, 91942 Phone 619-667-1175 Website http://www.cityoflamesa.us Apply Please verify your email address Verify Email