As Program Administrative Support, you will use your knowledge of and experience with planning, and coordinating office functions to optimize business results and customer experience by:
• Collecting data and using reference materials to convey information to staff regarding expectations, preferences, and priorities.
• Interpreting and adapting administrative directives, policies, and guidelines to ensure consistent application.
• Reviewing reports, correspondence, and meeting materials for conformance with office practices and supervisor's direction.
• Communicating clearly and concisely in verbal and written communication with internal and external parties.
• Coordinating and resolving significant administrative problems and issues.
• Ensuring staff has the necessary access and information to remain operational and efficient in job responsibilities.
• Communicating necessary and general information to staff and required parties.
• Manage onboarding / offboarding process for new hires to include ANG/Govt. assets management and building access control.
• Scheduling security badging appointments and processing VARs for new hires
• Work with The Govt. /ANG/Subks Security Teams to help manage and process security clearances which include SCI nominations.
• Support Team with Govt. travel arrangement
Essential Functions
• Perform daily data entry work
• Create and update written documentation utilizing Microsoft Office applications.
• Maintain accurate business documentation, records, and reports.
• Respond to written and verbal inquiries.
• Prepare materials, reports, and deliverables for leadership.
• Prepare meeting notes and action items from leadership meetings.
• Support timely processing of personnel action forms and timesheets.
• Work closely with other departments to assist with administrative tasks.
• Monitor and maintain inventory of issued equipment.
• Serve as liaison between staff and other functional departments.
• Schedule meetings and appointments as required.
Competencies
• Group-oriented leadership
• Strong organizational skills
• Communication skills (written & verbal)
• Customer-oriented
• Detail-oriented
• Time-management skills
Supervisory Responsibility
None is required for this position.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
Physical Demands
The preponderance of the work is performed in an office-type setting, with adequate lighting, heating/cooling, ventilation, and protection from the elements.
The contractor must be physically able, with reasonable and realistic accommodation where appropriate, and agreeable to conduct an on-site investigation of facilities, project sites and building systems in a variety of climates, site locations, and working conditions.
Position Type/Expected Hours of Work
This is a full-time position. Typical days and hours of work are Monday through Friday, 7:00 am. to 4 pm.
Travel
n/a
Experience Desired
• 2 years of Administrative Support
• 2 years of Financial
• 1-year HR Support
• 1- years of experience supporting Govt. contracts
Education
• BA or BS degree
• Certifications and or work experience would replace the degree
Additional Eligibility Qualifications
N/A
Security Clearance
Must be a U.S. citizen. Must possess or be able to obtain/maintain a TOP SECRET security clearance.
Compensation and Benefits:
The expected compensation range for this position is $40,000.00-60,000.00 per year. We offer comprehensive benefits that allow you to balance work and life. A benefits summary is available from this link: https://jobs.allnativegroup.com/categories/1/benefits/1/employee-benefits.
Drug Free Workplace
All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group.
AAP/EEO Statement
All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status, or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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