The Division of Women's Cancers, Breast Oncology Center (BOC), is currently recruiting a Program Administrator II (PAII) to support various clinical programming activities in the department (e.g., Young and Strong, the program for young adults with breast cancer, and EMBRACE, the program for adults with metastatic breast cancer, as well as other clinical programs). Under limited supervision, the Program Administrator II provides operational and complex administrative support to breast oncology clinical programs. The Program Administrator II coordinates programs to ensure that implementation and prescribed activities are carried out following specified objectives and may assist in the development of new or revision of existing program goals and objectives. The Program Administrator II represents the program in promotional efforts, cross-functional collaborations, and prepares detailed program reports, analyzes data, and provides insights for program improvement. The Program Administrator will regularly interact with patients, in-person and virtually, by introducing new patients to the program, connecting patients to support and resources throughout the cancer care trajectory, and leading all Communications projects for the programs (monthly/annual newsletters, website updates, social media outreach, etc.). Additionally, the Program Administrator II will assist program leadership with key initiatives such as the Young, Empowered, and Strong (YES) Project which aims to increase equitable access to culturally appropriate psychosocial and structural support services that improve quality of life among all young breast cancer survivors, including young adults living with metastatic breast cancer, and their loved ones through engagement and collaboration with strategic partnerships, built and strengthened through our YES Network. The Program Administrator II must be self-directed with exceptional writing, organizational, and problem-solving skills. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals. This position’s work location is hybrid with two or three days per week remote. The selected candidate may only work remote days from a New England state (ME, VT, NH, MA, CT, RI). + Provides operational and complex administrative support in the development and implementation of program functions. + Staffs or leads program meetings including preparing agendas, generating minutes, following up on action items and supporting related program initiatives and projects. + May lead or supervise program administrative staff providing guidance and mentorship. + May be responsible for maintaining program databases, collecting and analyzing data, and preparing reports to track program progress and outcome. + Serves as a central point of contact between staff, other departments, and/or external constituencies on day-to-day programmatic, operational, and administrative matters. + Represents the program in promotional efforts and in cross-functional collaboration. + Plans and executes seminars, meetings, and special projects. + Triage inquiries and provide general problem resolution related to program with appropriate level of urgency. + Maintains and manages processes associated with varied programs, projects, and events. + May evaluate program effectiveness to develop improved methods. + May assist in the development of new or revision of program goals and objectives. + Produces and manages program-wide communications for program members and relevant stakeholders. + May be responsible for promoting the program through various channels such as social media, email newsletters or community outreach efforts. + May develop or update content for websites and social media platforms. + Keeps all members of the team up to date with relevant program information. + Supports program leadership in evaluation of current needs, considers future growth and identifies plans for developing appropriate initiatives to support the Department’s infrastructure (i.e., process improvement, etc.). + In collaboration with the management, routinely gathers stakeholder feedback, addresses concerns or feedback, and escalates critical issues. + As part of programmatic work may support and assist institute-wide cross-departmental projects and initiatives. + May monitor budget, track expenditures/transactions, and handle financial administration projects as it pertains to the program. + May work on special assignments and projects as needed. **SUPERVISORY RESPONSIBILITIES:** + Yes, may lead or supervise program administrative staff. Minimum Education: High School Diploma required. Bachelor’s degree preferred. Minimum Experience: 5 years of experience working in a medical or scientific research setting or comparable technology-oriented business environment required; of which 2 years must be in a program coordination /administration role. License/Certification/Registration: N/A **KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:** + Excellent written and oral communication skills. + Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe. + Knowledge of trends, issues, and accepted practices relevant to the position. + Excellent attention to detail skills. + Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts. + Must possess the ability to independently solve problems, maintain confidentiality and pay attention to detail. + Demonstrated ability to take initiative. + Excellent ability to organize, prioritize and follow-through. + Ability to manage projects with direct supervision. + Ability to apply independently a wide variety of policies/ procedures where specified guidelines may not exist. At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply. Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law. **EEOC Poster**