NY HELP No Agency Transportation, Department of Title Program Aide Occupational Category Clerical, Secretarial, Office Aide Salary Grade 13 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $51857 to $63169 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 5% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 4 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? Yes Telecommuting allowed? Yes County Queens Street Address NYS Dept. of Transportation- Structures 47-40 21st Street City Long Island City State NY Zip Code 11101 Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law. Duties Description The NYSDOT Region 11 is looking for qualified candidates to join the Structures Group. The selected candidate for this position will be part of the Structures Group Capital Program Contracts Unit under supervision of Contract Management Specialist, will evaluate or review regional contracts, and purchases, requests for proposals, and other related financial documents.The duties of the Program Aide in R11 Structures Contracts Unit will include, but are not limited:• Assist the Regional Structures Contracts Unit managing Contract Management Specialist and overseeing Consultant contracts providing services for the Structures, Design and Traffic and Safety groups, including Conventional Agreements, Regional Design Service Agreement (RDSA) assignments, Term Agreements for Surveying Services (TASS) and Railroad Force Account Agreements (RRFA).• Gather, review, and evaluate data required by the Contracts Unit.• Develop, maintain, and update database and models.• Become proficient with the Statewide Financial System (SFS) as it relates to procurement contracts and purchase order processing.• Assist in coordination with Project Managers of Design Consultant contracts to plan and prepare for Supplemental Agreements that request time extensions and/or additional funds needed to complete the work assignments without delay.• Prepare, review, and evaluate a variety of reports and records• Review Consultant invoices submitted for payment.• Oversee the contract close-out process for Final Acceptance of Consultant Work Evaluation of current Regional Capital Programs.• Provide guidance, assistance, and training to the unit staff and/or potential bidder(s) to facilitate the contract and procurement processes.• Supervise Office Assistants in the unit and support staff in the planning and development of procurement methods and documents.Details will be discussed during the interview. Additional Comments Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.Salary to include an additional $3,400 location pay.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employmentwith compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov. Some positions may require additional credentials or a background check to verify your identity. Name NYS DOT - REGION 11 Telephone Fax 718-482-4592 Email Address dot.sm.r11.personnel@dot.ny.gov Address Street NYS Dept. of Transportation - Region 11 47-40 21st Street City Long Island City State NY Zip Code 11101 Notes on Applying Qualified candidates should submit a letter of interest and a current resume, titled by last name, with the NoticeNumber R11-24-83 and last name in the subject line and referenced in the letter of interest no later than September 24, 2024 to:NYS Department of TransportationPersonnel – Region 1147-40 21st Street – Room 840Long Island City, NY 11101Via email: dot.sm.r11.personnel@dot.ny.gov***PLEASE INCLUDE R11-24-83 IN THE SUBJECT LINE***