Details **Open Date** 08/23/2024 **Requisition Number** PRN39654B **Job Title** Program Assistant **Working Title** Program Assistant **Job Grade** C **FLSA Code** Nonexempt **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** Monday – Friday, business hours. Hybrid work arrangement are available. **VP Area** U of U Health - Academics **Department** 01477 - SOM Global Health Education **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $18.25-$19.00/hourly **Close Date** **Open Until Filled** Yes **Job Summary** The**Global Health Education office**at the Spencer Fox Eccles School of Medicine at the University of Utah serves as a comprehensive resource to meet the global health education needs of medical students. We offer a wide array of services and education activities, including: + Graduate Certificate in Global Medicine + Mentorship and career planning + Elective global health courses + Elective clinical clerkships and research courses at our international partner sites for University of Utah medical students + Elective clinical clerkships at the University of Utah for medical students from our international partner sites + International travel assistance & planning for medical students The Program Assistant plans and coordinates project logistics such as meetings, conference rooms, conference calls, and events in relation to Global Health Education and provides administrative support to the Associate Director and the Assistant Dean of Global Health Education. This candidate must be a self-starter and demonstrate the ability to work independently and take initiative to achieve outcomes is essential. The candidate must be reliable, detail-oriented, and have excellent organizational and strong customer service skills. This position reports to the Associate Director of Global Health Education. Our generous**University staff benefits package**includes but is not limited to: health care and dental plan options, tuition reduction, UTA pass (Bus, TRAX , & FrontRunner), paid holidays, paid leave time, employer and employee paid retirement, and more! **Responsibilities** + Assists in updating forms and applications to reflect current guidelines. + Develops and publishes canvas pages, syllabus, and final grades for Global Health Pathway courses. + Manage department calendar and schedule meetings. + Coordinates international travel and reconcile Travel Card purchases. + Manage purchasing for department and process reimbursements. + Plan and organize department events, meal planning, and purchases. + Website and social media design and maintenance. + Assist Administrative Program Coordinator with onboarding international visitors as needed. + Other duties as assigned. Problem Solving Incumbents in this position are expected to be familiar with the department’s policies and procedures and have working knowledge of University and department organizations and procedures in order to answer and assist staff and visitors. Incumbents are also expected to demonstrate sensitivity to others’ needs while being understanding and helpful on the job. * This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. **Work Environment and Level of Frequency typically required** Nearly Continuously: Office environment. **Physical Requirements and Level of Frequency that may be required** Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. **Minimum Qualifications** Associate’s degree in a related field, or equivalency (one year of education can be substituted for two years of related work experience), plus two years of related experience required; ability to use logic and reasoning to prioritize tasks; computer skills including word processing, spreadsheet software, and/or database software preferred; demonstrated human relation and effective communication skills also required. Bachelor’s degree in a related field may be preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** + Ability to proactively and independently locate information and solve problem. + Attention to detail. + Ability to interact with individuals at all levels, including physicians, students, and staff in a respectful and professional manner. + Ability to effectively prioritize tasks and manage a busy workload. **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.