Job Title Program Assistant Agency Texas A&M University Health Science Center Department Dental Hygiene Proposed Minimum Salary $21.51 hourly Job Location Dallas, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we are A part of the Texas A&M University Health Science Center, Texas A&M College of Dentistr y (https://dentistry.tamu.edu/) in Dallas was founded in 1905 and is a nationally recognized center for oral health sciences education, research, specialized patient care and continuing dental education. As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.    What we want The College of Dentistry is looking for a Program Assistant to serve in the Dental Hygiene department.  We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment, and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team. What you need to know Proposed Salary: starting at $21.51 hourly Work Schedule/Location: Located in Dallas, TX, this an on-site role with a typical schedule of Monday – Friday 8am to 5pm. Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume. Qualifications Required Education + Bachelor’s degree or equivalent combination of education and experience Preferred Qualifications + Experience coordinating programs at an institution of higher education or professional school + Experience with research programs + Experience with data collection and program evaluation + Strong organizational skills Knowledge, Skills, and Abilities + Knowledge of word processing, spreadsheet, and database applications + Verbal and written communication skills + Ability to multitask and work cooperatively with others Responsibilities + Dental Hygiene Program Administration and Administrative Support: Assists in the coordination of Dental Hygiene program. Creates, establishes, and maintains program files, databases, correspondence, and program materials in accordance with established procedures. Serves as a first point of contact for program information and coordinates responses to requests for program information and offerings. Assists in chair assignments within the clinic with regard to patient needs and provider availability. Greets patients in person for check-in and assists with patient check-out process. Sends correspondence to new patients with login information and identifies patients who need warning and/or closeout letters. Assists with junior/senior orientation and at the beginning and end of each semester. Assists with axiUm training for new students entering clinic. Coordinates patient appointments for Mock Board/WREB screenings based on student availability. + Budget and Program Tracking: Coordinates purchasing and allocation of program related materials. Compiles program statistics to assist in program evaluation. Monitors, tracks and recommends changes to existing programs and budget. Assists in the development of proposals for program funding and support. + Meeting/Training Coordination: Schedules meetings/trainings and coordinates with IT/Clinical Services for any axiUm related updates. Coordinates logistics and travel for program seminars, workshops, orientations, and other special events. Assists with any Dental Hygiene program related committee meetings and materials. + Program Communication and Support: Prepares and manages program correspondence. Assists in the creation and distribution of program materials. Ensures timely and effective communication regarding program schedules and requirements. + Department Back-up Administration Support: Back-up administrative support in procurement of administrative, instructional, clinical, and other equipment and supplies. Clinical Affairs back up support rotation for scheduling, answering phone calls and contact with patients. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  + Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month + Automatically enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx) + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more + Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee + Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.