Recruitment/Posting Title Program Assistant Job Category Staff & Executive - Administrative & Support Department RSDM-Oral Biology Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Assistant at the Dental School of Dental Medicine.

Under the direction of the Assistant Dean for Clinical Research, the Program Assistant provides essential administrative and program support to the Director, Program Manager and other professional and research staff. The Program Assistant will play a key role in supporting the Clinical Research Center’s (CRC) daily operations, coordinating office procedures, and fostering seamless interactions with various departments, divisions, and administrative offices within the University and medical school, as well as external stakeholders and the public.

The Program Assistant will also be responsible for assisting in the development, implementation, and monitoring of departmental projects, ensuring adherence to timelines and attention to detail. In addition, this individual will act as a liaison across multiple teams and handle a variety of personnel-related tasks. The Program Assistant will also provide direct administrative support to the director, perform clerical work, managing schedules, and prioritizing assignments with discretion and independent judgment.

Among the key duties of this position are the following:

Assists managers, administrators, and Director with matters relating to the CRC programs. Manages databases for specific projects within CRC. Collects data for the CRC programs. Participates in CRC and other related meetings. Coordinates reservations of facilities, travel arrangements, agendas, and the overall set up of conferences, seminars, or workshops. Assists in the preparation of reports, presentations, and correspondence. Respond to inquiries as directed and distribute informational materials. Assists in submission of purchase requisitions. Maintains records and files. Provides secretarial support. Position Status Part Time Hours Per Week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. FLSA Exempt Grade 20S Position Salary 40,000.00 Annual Minimum Salary 55626.00 Annual Mid Range Salary 66422.00 Annual Maximum Salary 78628.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.



Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP