Job Title Program Assistant (Outreach & Precollege Prgms) Agency Texas A&M International University Department Outreach and PreCollege Programs Proposed Minimum Salary $16.00 hourly Job Location Laredo, Texas Job Type Staff Job Description Job Summary The Program Assistant, under general supervision, provides standard program support. Essential Duties and Responsibilities + Assists in the coordination of assigned program. + Assists with committee meetings and materials. + Tracks and monitors program budget. + Researches and recommends changes to existing programs. + Assists with proposal development. + Purchases program materials. + Prepares program correspondence. + Assists in coordinating logistics and travel for program seminars, workshops, orientations and other special events. + Creates, establishes and maintains program files, databases, correspondence and program materials. + Serves a first point of contact for program information and coordinates responses to requests for program information. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Additional Responsibilities + Provide support to the Outreach and Pre-College Programs grants, grant development, and aid in the development of the Work Study employees. + Coordinate and manage the scheduling of middle school and elementary school visits, campus tours and presentations. (On and off campus) + Responsible for the planning, development, and implementation of Pre-College Program Initiatives including parent, counselor and student workshops. + Manage student data, including but not limited to developing periodic reports and data analytics of programs such as TexPREP, Loaner Laptop, and Closer than ever. + Support the review, design, editing, publication and marketing of Outreach and Pre-College Programs Initiatives and website. + Manage social media platforms. + Assist in Loaner Laptop Program distribution and inventory. + Attend Community Outreach initiatives including Career Days, College Financial Literacy, College Days, Parades, Trunk or Treat, presentations. + Assist with student program coordination such as TexPREP and other summer enrichment programs. + Assist and coordinate special University events including the Mariachi Festival and Discover TAMIU. Minimum Requirements + Education – Bachelor’s degree. + Experience – No experience required. Preferred Education and Experience + Previous related higher education or State agency experience. + Bilingual – Spanish/English. Knowledge and Abilities Knowledge of: + Word processing and spreadsheet applications. Ability to: + Multitask and work cooperatively with others. + Verbal and written communication skills. Professional Certification of License – None Physical Requirements – None The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision Received/Given This position generally does not supervises . Other Requirements + Evening and weekend work may be required. + Position requires on campus, face-to-face interactions. + Position requires maintaining a regular schedule of attendance on campus and in the workplace. Job Summary The Program Assistant, under general supervision, provides standard program support. Essential Duties and Responsibilities + Assists in the coordination of assigned program. + Assists with committee meetings and materials. + Tracks and monitors program budget. + Researches and recommends changes to existing programs. + Assists with proposal development. + Purchases program materials. + Prepares program correspondence. + Assists in coordinating logistics and travel for program seminars, workshops, orientations and other special events. + Creates, establishes and maintains program files, databases, correspondence and program materials. + Serves a first point of contact for program information and coordinates responses to requests for program information. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Additional Responsibilities + Provide support to the Outreach and Pre-College Programs grants, grant development, and aid in the development of the Work Study employees. + Coordinate and manage the scheduling of middle school and elementary school visits, campus tours and presentations. (On and off campus) + Responsible for the planning, development, and implementation of Pre-College Program Initiatives including parent, counselor and student workshops. + Manage student data, including but not limited to developing periodic reports and data analytics of programs such as TexPREP, Loaner Laptop, and Closer than ever. + Support the review, design, editing, publication and marketing of Outreach and Pre-College Programs Initiatives and website. + Manage social media platforms. + Assist in Loaner Laptop Program distribution and inventory. + Attend Community Outreach initiatives including Career Days, College Financial Literacy, College Days, Parades, Trunk or Treat, presentations. + Assist with student program coordination such as TexPREP and other summer enrichment programs. + Assist and coordinate special University events including the Mariachi Festival and Discover TAMIU. Minimum Requirements + Education – Bachelor’s degree. + Experience – No experience required. Preferred Education and Experience + Previous related higher education or State agency experience. + Bilingual – Spanish/English. Knowledge and Abilities Knowledge of: + Word processing and spreadsheet applications. Ability to: + Multitask and work cooperatively with others. + Verbal and written communication skills. Professional Certification of License – None Physical Requirements – None The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Supervision Received/Given This position generally does not supervises . Other Requirements + Evening and weekend work may be required. + Position requires on campus, face-to-face interactions. + Position requires maintaining a regular schedule of attendance on campus and in the workplace. Salary: $16.00/hourly INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials. The software does not allow you to “Save” your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include: + Resume + Cover Letter + 3 professional references and their full contact information + Unofficial transcripts Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.