Occupational Summary
The Program Coordinator, Duke Science & Technology (DST) supports the development, coordination, and implementation of administrative and fundraising activity of one or more pan- university campaign priorities with ambitious fundraising goals ranging from $250M to $1B by the end of the campaign.
In partnership with the Associate Vice President, Strategic Initiatives, and Directors of Development, they will plan and coordinate fundraising activities driving donor cultivation and recognition as well as events and special projects. The Program Coordinator will coordinate and support emerging volunteer structures associated with Duke Science & Technology and related programming. They will liaise with a broad community of advancement, academic, and administrative teams in support of DST engagement and development goals.
The Program Coordinator will organize and actively contribute to the development and management of administrative systems and data collection/dissemination to directly support one or more Associate/Assistant Vice Presidents and/or Directors of Development on the Duke Campaigns team.
The Program Coordinator will report directly to the Associate Vice President for Strategic Initiatives.
Development Administration
Coordinate projects for the Strategic Initiatives and Campaigns teams in support of: Duke Alumni Engagement and Development (AED); undergraduate, graduate, and professional schools; and pan-university campaign priority areas Coordinate and contribute to planning and strategy meetings with development and/or academic leadership, including the Offices of the Provost and President Prepare reports and analyses setting forth progress on fundraising goals, faculty hiring, and impact to goals to assist AVP and/or Director of Development Create and maintain proposal and solicitation tracking system in accordance with prospect management practices and procedures Track and enter data in donor database for AVPs and Directors of Development. Utilize prospect management tools and best practices to regularly clean and ensure data integrity Design, plan, and coordinate special events and donor activities as they relate to DST designed to: Build awareness of pan-university campaign priorities within the Duke community Feature faculty, faculty research, and or student programs that appropriately align with pan-university campaign priorities Showcase pan-university campaign priorities as part of Duke University’s comprehensive fundraising campaign
Pan-University Campaign Priorities Liaison
In partnership with Directors of Development, serve as a liaison to frontline professionals in Alumni Engagement and Development and across all of Duke’s ten schools in support of assigned pan university campaign priorities Meet regularly with the AVPs and Directors of Development to determine, monitor, and assess fundraising priorities, projects, and proposals in support of assigned pan-university campaign priorities In partnership with Directors of Development, proactively communicate new and emerging gift opportunities to frontline fundraising teams In partnership with Directors of Development, assess donor proposals intended to support pan-university campaign goals to ensure alignment with programmatic and financial priorities Provide guidance and documentation to frontline professionals regarding pan-university campaign giving priorities and counting policies Maintain interface with administrators throughout Duke to coordinate participation in selected events; maintain liaison with other University offices and external individuals and organizations to coordinate necessary arrangements for programs and events.
Development Board Support
Provide support to volunteer and advisory boards associated with Duke Science and Technology and related programs, including the onboarding of new membership, development of agendas, and coordination of special events Partner with AVPs and Directors of Development to develop strategy and volunteer engagement opportunities that support Duke Science and Technology and related programs In partnership with Administrative Coordinator and Director of Campaign Engagement, assist with the creation and coordination of Duke Campaigns volunteer structure Design and implement an intake process for volunteer recommendations Coordinate communications, events, and other activities in support of Director of Campaign Engagement
Stewardship Planning and Coordination
Design, coordinate, and deliver bespoke DST stewardship activities such as customized reports and communications from leadership With the AVPs and Directors of Development, manage the crafting and delivery of stewardship plans for pan-university campaign priority donors Serve as liaison to the Office of the Provost and/or Office of the President to track use of expendable gifts and coordinate the process for generating annual stewardship reports Coordinate with Donor Relations the drafting of individual stewardship reports for pan-university priority donors
Content and Program Communications
Organize, coordinate, and distribute a regular update on pan-university campaign priorities to the AED and university-wide advancement community Manage the design and distribution of appropriate materials for use by development, alumni engagement, and communications staff relative to pan-university campaign priorities In coordination with AED Marketing and Communications, create development and alumni communications content as well as marketing and branding pieces for pan- university campaign priorities designed to build awareness, increase engagement, and inspire commitment to philanthropic support
Preferred Skills and Qualifications
Demonstrated ability to work collaboratively and strategically with diverse constituencies to achieve shared success Strong understanding of the fundraising process and the impact of philanthropy Strong sense of organizational awareness and ability to use this to achieve objectives Ability to source and organize complex data High level of comfort with ambiguity and an ability to respond to change and commit to decisions under pressure Ambition, creativity, and resourcefulness Excellent oral and written communication skills Strong customer service orientation Team player Attention to detail and follow-through Ability to work independently with minimal supervision A commitment to continuous learning Project and data management skills Proficiency in MS Office Suite programs Prefer three years or more of experience
Minimum Qualifications
Education
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
Experience
Work requires one year of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.
Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
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Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.