Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location

Job Description

The Program Coordinator will play a crucial role in the Department of Pediatrics, Office of Medical Education, by leading the development and implementation of Equity, Diversity, Inclusion, and Compassion and Wellbeing (EDICW) initiatives. Reporting to departmental leadership, the Coordinator will collaborate closely with medical education programs to promote EDICW projects across all levels of the department. This position involves organizing events for trainees and faculty, curating the department’s presence at regional and national EDICW conferences, helping develop, monitor, and lead EDICW programs, managing, tracking, and helping evaluate EDICW initiatives throughout the department, and working with HR, leadership, and various teams to integrate EDICW principles into recruitment, onboarding, training, career development, career satisfaction, and retention processes.  

The program coordinator will coordinate the daily operations of the program, acting as a key resource for program leaders and administrative liaisons. Responsibilities include managing and organizing activities to ensure the program runs smoothly. This role is responsible for the daily operations and decision making that supports a specific program or initiative. The coordinator will be responsible for planning, organizing, and controlling processes to achieve program objectives within scope, time, quality, and budget constraints. 

Essential Job Functions: 

Partners closely with the Department of Pediatrics leadership teams, including the Associate Vice Chair of EDI, the Associate Vice Chair of Compassion and Wellness, and the Associate Director of Medical Education to implement Department Programs and initiatives.  

Acts on behalf of both Associate Chairs, establishing priorities, addressing administrative issues, responding to EDI and wellbeing-related inquiries, managing projects, and performing other duties as assigned. 

EDI 

Coordinates all aspects of annual Student National Medical Association (SNMA) and Latino Medical Student Association (LMSA) conferences. SNMA Regional, LMSA Regional and LGBTQ+ conferences, including ordering room blocks, coordinating trainee attendance, partnering with the Associate Chair for Diversity and Inclusion to coordinate conference attendance, ordering and shipping materials, and managing on-site activities. 

Oversees and plans Underrepresented in Medicine (URiM) programs including the Visiting Medical Student Program, URiM Welcome Event, and URiM Residency and Fellowship Recruitment Panels by organizing logistics, finding locations, managing contracts, sending invitations, managing RSVPs, arranging menu and decorations and developing mentorship plans. 

Leads Fostering Equity and Allyship Through Simulation-based-education (FEATs) and Health Equity Rounds (HER) program coordination, including scheduling sessions, booking rooms, ordering food, sending reminders and materials to participants, and conducting follow-up evaluations. 

Serves as the administrative lead for the Education EDI Committee and the Pediatric Resident and Fellow Diversity Committee, ensuring monthly meetings are scheduled, rooms are booked, and agendas are set. 

Manages communication and outreach efforts, partnering with Marketing, Residency, and Fellowship Program Managers to oversee social media, website content, and the Pediatric Medical Education newsletter to align with EDI and URiM initiatives. 

Compassion 

Implements and supports wellbeing initiatives, including physician and trainee engagement programs, serving as the hub for communication to foster open dialogue and develop action plans across regions and divisions. 

Coordinates wellbeing events and programs, handling logistics such as scheduling, room bookings, food orders, sending reminders, conducting follow-up evaluations, and managing budgets for conferences, seminars, and webinars.  

Composes and drafts documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; performs substantial editing and fact-checking. Creates, maintains, modifies, and/or ensures accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Conducts ongoing needs assessments and uses tools like Qualtrics, RedCap, and Excel for tracking and reporting.  

Oversees and/or process a variety of financial transactions; produces, monitors, and reconciles budget statements; researches, identifies, and resolves discrepancies. 

Other duties as assigned.   

1.Coordinates the daily operation of departments to confirm that assigned programs are completed according to specifications, budgets, and timelines.

2.Plan and takes proactive steps to minimize delays in delivery.

3.Coordinate communication with customers/clients to arrange meetings, confirm program schedules, and discuss any program problems.

4.Assist in documenting and maintaining registry, database, of client/program information. May include facilitating collection, tracking, and reporting of data and other project activities in a timely manner to demonstrate impact for internal reporting, grant applications, stewardship reports and other related requests. 

5.Regularly communicates with management regarding the program’s status and any problems or potential problems.

6.Assists in scheduling delays and develops alternate plans.

7.Ensure that the services provided reflect the needs and expectations of the program. 

8.Assist with the collection of feedback from members, volunteers, and staff to improve future programs/services. 

9.Coordinate activities in special events that publicize the organization and its programs to the community. 

10.Performs other related duties as assigned.

Knowledge skills and abilities

•    Bachelors degree in related field required.

•    At least two years of related experience required.

•    Excellent verbal and written communication skills.

•    Excellent interpersonal and customer service skills.

•    Excellent organizational skills and attention to detail.

•    Excellent time management skills with a proven ability to meet deadlines.

•    Strong analytical and problem-solving skills.

•    Strong supervisory and leadership skills.

•    Ability to function well in a high-paced and at times stressful environment.

•    Proficient with Microsoft Office Suite or related software.
 

Education

Pay Range

At Lurie Children’s, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children’s offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs. For more details on other compensation, consult your recruiter or click the following link to learn more about our benefits.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

Supplemental Life, AD&D and Disability

Critical Illness, Accident and Hospital Indemnity coverage

Tuition assistance

Student loan servicing and support

Adoption benefits

Backup Childcare and Eldercare

Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members

Discount on services at Lurie Children’s facilities

Discount purchasing program

There’s a Place for You with Us

At Lurie Children’s we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.  

Lurie Children’s and its affiliates are equal employment opportunity employers.  We value diversity and are committed to creating an inclusive environment for all employees.  All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

Support email: candidatesupport@luriechildrens.org