Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
The Institute for Diversity in the Arts (IDA) is an interdisciplinary program that supports visionary arts leadership by stewarding the power of the arts toward social justice. IDA hosts artists, advances arts curriculum, stages experimental productions, and supports artistic leadership through year-long and summer-long fellowships. At IDA, the arts are a powerful means for empowering difference, dismantling oppression, and building more sustainable futures.
IDA is seeking a highly organized and detail-oriented Program Coordinator to provide administrative and operational support across IDA’s core programs including student fellowships, classes, events, and activities. The Program Coordinator reports to IDA’s Associate Director and works closely with IDA team members to support the planning, implementation, and evaluation of day-to-day activities. This position requires event production experience, the ability to move between different projects and timelines, as well as a passion for collaboration across staff, artists, students and stakeholders.
In this role, you will:
Actively respond to inquiries (via email, phone, or in person) and determine and take appropriate action as required. This role serves as an administrative and operational resource for IDA programs and activities. Assist in the planning, promotion, and coordination of IDA events including lectures, workshops, performances, lunches and exhibitions. Coordinate event logistics, such as scheduling, room reservations, catering, equipment, and materials. Provide on-site support during events, including set-up, registration, documentation, and other event-related tasks. Maintain and update databases, spreadsheets, and other records related to IDA’s programs, initiatives, and contacts. Support special events sponsored or co-sponsored by IDA Work with artists and speakers to distribute materials, administer logistics, and contracts, coordinate travel, as well as marketing and communications. Oversee and/or process a variety of routine and complex financial transactions, such as reimbursements, purchase card transactions, travel card transactions and vendor payments using Stanford systems and policies Serve as the point of contact for general facility maintenance, health and safety, and other facility concerns at the Harmony House. Report any incidents or potential safety problems to appropriate representatives. Manage calendars and facility reservations for student groups and individuals for the Harmony House, IDA’s headquarters. Support student engagement and recruitment efforts across all programs. May manage a small group of student staff to support events and programming.Please note that this position will be based on the Stanford campus and will be considered hybrid with the expectation to be on campus 4 days per week during the school year and 2-3 days per week during the summer. In addition, this position may require working evenings and the occasional weekend.
In order to be successful, you will bring:
High school diploma and three years of administrative experience, or a combination of education and relevant experience. Demonstrated commitment to promoting and supporting an environment of diversity and inclusion, with a particular focus on the arts and cultural sectors A deep commitment to and knowledge of contemporary issues related to social justice Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong planning and organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills and be able to work effectively with diverse people in an open office atmosphere Ability to manage multiple priorities and multi-task. Experience coordinating programs and working with artists preferred. Ability to conduct effective library, internet, and other research.Don’t meet every single requirement? At the Vice Presidency for the Arts and the Institute for Diversity in the Arts, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. Let us know in your cover letter how your experience makes you a good fit for us. You may be just the right candidate for this or other roles!
The expected pay range for this position is $27.40 – $35.10 per hour.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.