Recruitment/Posting Title Program Coordinator Job Category Staff & Executive - Administrative & Support Department RWJ-Research Office Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Coordinator for the Office of Research at the Robert Wood Johnson Medical School.

Under direction, plans, organizes, coordinates and guides day-to-day activities related to the operations of the RWJMS Office of Research. The primary purpose of the position is to provide support for a broad range of assigned projects, programs, initiatives, committees and task forces. Takes the lead on short- and long- term projects and serves as the primary liaison for all research administration of the Office of Research. Cultivate and maintain relationships with contacts both within and external to Rutgers. In conjunction with the Senior Associate Dean for Research, is responsible for the development and implementation of appropriate business management, planning and strategies to improve existing programs, and assist with development of new programs and initiatives. 

Among the key duties of this position are the following: Coordinates various research activities, programs, committees and task forces for faculty and students. This also includes the Summer Research Program for medical students (Fellowship Option, Training Option and Clinician Research Experiential Summer Training [CREST]), the Distinction in Research Program and the Students Interested in Research (SIR) group. Coordinates meetings and program activities, including application, review and award processes. Handles payments of students’ fellowship stipends, mentee-mentor match, lectures, symposia and other events, data management and reporting. Assists with preparation of grant proposals and funding opportunities to support research programs.   Provides internal administration and consultative services to professional staff, program directors and faculty, with respect to planning, developing and carrying out proposals and objectives. Assists with strategic planning, development and implementation of new programs and activities. In conjunction with the Senior Associate Dean for Research (SADR), plans, develops and implements appropriate business management, planning and strategies to improve existing programs and processes, and for development and implementation of new programs, initiatives and systems, including those emanating from the research and education strategic roadmap and strategic plan. Establishes and implements short- and long- range organizational goals, objectives and operating procedures; monitors and evaluates program effectiveness; effects changes required for operational improvement.   Provides executive level confidential administrative support to the SADR. Responsible for the development of a broad range of internal and external activities and initiatives. Functions as the principal liaison between the SADR and the faculty, staff, students, divisions of the Medical School and other administrative units of the University.  Maintains calendar for the SADR; coordinates events and projects, correspondence, communications and announcements. Organizes and expedites workflow to comply with deadlines and priorities. Coordinates Research Office faculty and staff evaluation process; provides administrative assistance to the ADR as needed.  Coordinates schedules with research and program teams to ensure efficient performance of the Office of Research. Supports the SADR in their administrative responsibilities including scheduling, travel arrangements, expense reimbursements, requisitions, professional correspondence, hiring, evaluations, resignations, and grant activities, when applicable.  Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. FLSA Exempt Grade 23S Position Salary Annual Minimum Salary 64244.00 Annual Mid Range Salary 76976.00 Annual Maximum Salary 91311.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.



Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP