Program Coordinator Company: NorthEast Provider Solutions Inc. City/State: Valhalla, NY Category: Professional/Non-Clinical Department: Hematology/Oncology Union: No Position: Full Time Hours: M-F Shift: Day Req #: 40614 Posted Date: Oct 17, 2024 Hiring Range: $31.68-$39.83 Apply Now External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/27708) Internal Applicant link Job Details: Job Summary: The Program Coordinator is an advanced level administrative coordinator who will be responsible for supporting the department/division, coordinating day-to-day operations and providing assistance and management of special projects in the department/division. This position may also assist with accreditation projects as needed. Responsibilities: + Support team of physicians and administrative leadership and department/division as needed. + Manage heavy calendar; scheduling all meeting and appointments (both electronic and paper calendars). + Coordinate travel, which includes registrations, submission of abstracts, hotel, car and flight arrangements (both domestic and international). + Maintain and renew all of divisions/departments memberships to societies and journal subscriptions. + Maintain and update several databases. Heavy data entry required. + Maintain confidential files: including patient information. + Prepare purchase orders and requestpayments for invoices related to publications and manuscript printing, and other office and departmental supplies + Assist physicians with society memberships); preparation and distribution of posters and power point slides, typing introduction speeches, coordination of monthly dinners- ordering of food menu, table arrangements and ensuring guests have all pertinent information regarding the dinner, email correspondence with council members, board members and invitees. + Assist with preparation of lectures, manuscripts, abstracts, editorial submissions, and Power Point presentations for various lectures. + Assist with marketing initiatives and department/divisional mailings. + Assists with creation of new marketing materials + Liaison with Practice offices including inpatient and outpatients suite, at all sites + Assists department/division with onboarding faculty and other staff + General administrative tasks as requested. + Assist with preparation and documentation of program requirements for accreditation programs. + Coordination of projects associated with department/divisional section as needed. + Perform other duties as assigned. Qualifications/Requirements: Experience: Minimum of one year of healthcare program coordination experience, required Education: Bachelor’s degree from an accredited institution, required. Equivalent combination of experience and education may be substituted for degree requirement. Licenses / Certifications: N/A Other: Advanced Office, Excel and PowerPoint is a must for this position. Ability to multi-task and take initiative is a must. Excellent written and oral communications skills, including eye for detail and command of language and grammar. Should exude professionalism and positive attitude at all times and be adaptable in a rapidly changing work environment with competing priorities. Prior medical field experience in an academic hospital preferred Special Requirements: N/A About Us: NorthEast Provider Solutions Inc. Benefits: We offer a comprehensive compensation and benefits package that includes: + Health Insurance + Dental + Vision + Retirement Savings Plan + Flexible Savings Account + Paid Time Off + Holidays + Tuition Reimbursement Apply Now External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/27708) Internal Applicant link Talent Community Search Jobs Hiring Events (https://wmchealthjobs.org/job-events-list/)