Program Coordinator Job ID 192666 Posted 12-Nov-2024 Service line GWS Segment Role type Full-time Areas of Interest Facilities Management, Project Management Location(s) Dublin - Dublin - Ireland Program Coordinator Job Responsibilities: + On Campus Role, M-F. + Coordinate program activities: Plan, organize, and execute all aspects of assigned programs to ensure efficient and effective implementation. + Develop program plans: Collaborate with stakeholders to develop detailed program plans, timelines, and budgets, ensuring all activities are aligned with program objectives. + Monitor program progress: Regularly track and monitor program activities, ensuring they are executed according to plan and making adjustments as necessary to meet program goals. + Provide administrative support: Assist in handling administrative tasks such as scheduling meetings, preparing program materials, and maintaining program documentation. + Liaise with stakeholders: Communicate and collaborate with internal and external stakeholders to gather requirements, share program updates, and ensure program success. + Evaluate program effectiveness: Collect and analyse data to assess program outcomes and identify areas for improvement, making recommendations to enhance program performance. + Manage program resources: Oversee the allocation and utilization of program resources, including budgets, materials, and personnel, ensuring efficient and effective use. + Coordinate communication: Facilitate effective communication within the program team and with stakeholders, ensuring timely dissemination of information and addressing any issues or concerns that arise. + Coordinate program events: Organize and coordinate program-related events, such as workshops, conferences, and trainings, ensuring they run smoothly and meet program objectives. + Stay updated: Keep up-to-date with industry trends, best practices, and regulatory requirements related to the assigned programs, making recommendations for program improvement and innovation. ● It is the overall objective for all of our roles to participate in creating and enhancing our safety culture ● You build your knowledge of and abide by all CBRE & Client Health & Safety Policy and Procedures to ensure a healthy and safe working environment for staff, contractors, customers and clients ● You ensure the team is compliant with security and safety standards and that visitors are escorted and contractors do not have access to areas without the appropriate authorisation or supervision ● Safety and security is always in the forefront of your mind and you raise any security concerns immediately to Client security team and your line manager ● You are aware of and follow required emergency prevention and operational controls ● You will embed a culture of safe working and compliance capturing RISE Behaviours ● Relationships are key to our success and you work hard to maintain constructive and positive professional relationships with clients, colleagues and supply partners Required Skills: + Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. + Excellent communication skills, both written and verbal, with the ability to effectively communicate with diverse stakeholders. + Attention to detail and a high level of accuracy in work. + Strong problem-solving and critical-thinking abilities. + Ability to work independently and as part of a team, with a proactive and flexible approach. + Proficient in using project management tools and software. + Ability to handle multiple projects simultaneously and manage competing priorities effectively. + Strong interpersonal skills, with the ability to build relationships and work collaboratively with individuals at all levels of the organization. + Proficient in Microsoft Office Suite and other relevant software applications. + Proven experience working as a Program Coordinator or in a similar role. + Knowledge and understanding of program management principles, methodologies, and best practices. + Familiarity with project management tools and software. + Excellent organizational and multitasking abilities. + Strong analytical and problem-solving skills. + Ability to work in a fast-paced environment and adapt to changing priorities. + Demonstrated ability to work effectively with diverse stakeholders. + Strong attention to detail and a high level of accuracy in work. + Excellent written and verbal communication skills. CBRE GWS CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies. Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions) CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)