Fairfax - The Program Coordinator ISHV position will involve a multitude of activities and tasks that include excellent communication skills, writing skills, interpretation of information, and executive organizational managements. This is a fast paced, team-based position in a medical/ hospital setting. It is anticipated that 2-3 days are required in the Inova Schar Heart and Vascular hospital, with other days working remotely. Hours are generally during regular business hours, but with somewhat flexible tour of duty within the business day. Key skill sets will be ability to work on a team, organization, ability to multi-task, good communication skills, timeliness, and be an integral member of team activities. Strong command on Microsoft office products (Word, PowerPoint, Outlook, Excel) required. Opportunities for growth include promotion to Project Manager; Event Coordinator; or Senior Coordinator position for the ISHV. 

Full-Time Days - Monday-Friday (Every other Weekend) - Hybrid

Job Responsibilities 

 As team member of the office of the President, ISHV, the executive program coordinator will manage the following operational aspects of the office, which may include:

Management of office suite, supporting the ISHV President and part of the office suite team, including Chair of Vascular Surgery, ISHV.  Academic and Clinical Support, including conflict of interest documentation, journal publication forms, credentialing forms, expense reports and tracking, biosketches, documents for grant requests, CME and conference documents. Editing documents and distributing communications, including dictations, manuscript formatting, offer letters, thank you letters, memos, announcements, newsletter. Complete/manage required training modules (Healthstream, IRB, regulatory modules and training). Make monthly updates to ISHV President’s CV, including updated publications, grant information, presentations and conference participation, and other updates as needed.  Manage and serve as liaison for visiting professors, including invitations, schedules, virtual visits, and dinner lectures. Assist with recruitment visits as needed. Serve as event coordinator for CV Fellows events, journal club dinners, visiting professor dinners, and CME events. Serve as back-up scheduler/office coverage for ISHV President.  Regular and frequent communication through Microsoft Outlook / calendars and email.  Assist with tracking and reporting RSVP’s for group meetings and events. Provide updates to the ISHV President and office team via daily sign-out.  Assist with processing invoices and expenses.  Assist ISHV President with faculty activities, including helping with slide preparation.  Assist with in-person events and meetings as needed, in particular the 2 annual CME symposia programs.  Submit grant requests for the annual Advanced Heart Failure and Cardiovascular Symposium. 

Maintain and order office and suite supplies.

Additional Requirements 

Experience - Two years of experience in developing, implementing and coordinating programs or projects.

Education - Bachelor's in nursing, health, education, social work, public administration or other related field (or 4 years of experience in lieu of degree)

Inova Benefits and Perks:

 

Health, Vision, and Dental Coverage Tuition reimbursement and Educational Assistance Student loan assistance – up to $10,000!  State-of-the-art medical and training facilities  Paid parental leave for birth/adoption of a child  Retirement benefits with match from day one Free Parking to all employees Exclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more!

 

See Full List of Benefits Here: 2023 INOVA BENEFITS GUIDE