**39624BR** **Extended Job Title:** Program Coordinator **Org Level 1:** Texas Tech Unv Hlth Sci Ctr El Paso **Position Description:** Supports all program directors by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.. **Requisition ID:** 39624BR **Optional Attachments:** Transcript **Travel Required:** None **Major/Essential Functions:** + Research, plan, and organize all project ECHO. + Program and organize all yearly series for project ECHO. + Host all project ECHO events. + Plan, generate links, and host all zoom webinars. + Contact presenters to make sure all documents are done by the guidelines. + Answers phones. + Processes incoming and outgoing correspondence and tracks status of all correspondence. + Draft, proof, edit correspondence, independently for understandability, grammar, punctuation and spelling, replies to correspondence as assigned. + Correspondence is handled appropriately and efficiently. + Uses rules of professional writing in proof work. + Uses proper grammar and punctuation when composing correspondence on behalf of the department, staff and project. + Coordinates travel arrangements for all members of the CPAN group and resolves problems as appropriate. + Prepares their travel applications and vouchers; maintains a spreadsheet log of travel expenses, reimbursements, etc. + Travel itineraries and reimbursements are processed accurately and timely in accordance with TTUHSC El Paso, CPAN Project and Psychiatry Departmental guideline. + Coordinates, prioritizes, and schedules routine and emergency appointments in person and virtual. + Staff of the CPAN Project are made aware of appointments, in person or virtual in a timely and efficient manner. + Scheduling virtual visits via EMR. + Coordinates and maintains filing / record keeping systems. + Files and or records are easily accessed and in organized for easy retrieval of information. + Coordinates all outreach events for new/enroll providers in our regions. + Assures staff have necessary information for meetings, conferences, and other activities. + Prepares agenda, gathers documents and information, and prepares minutes for meetings as requested. + Minutes are prepared in timely fashion. + Necessary information is accurate, timely, and of value. + Completes special assignments with some latitude to exercise independent judgment. + Assists with planning and implementation, as required. Assigned work is thorough and prepared by deadlines. + Responsible for issuing, monitoring and purchasing supplies for the department, and maintaining inventory records and restocking supply. + Other duties as requested by the Program Director and Staff with Operations that will support the departmental staff and departmental daily operations (as assigned). + Assist the director with administrative duties with efficiency and timelines. + Adhere to all TTUHSCEP policies, procedures and processes. + Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). + Actively promote and encourage staff across the institution. **Grant Funded?:** Yes **Minimum Hire Rate:** Salary commensurate with related education, experience and/or skills **Pay Basis:** Hourly **Work Location:** El Paso **Preferred Qualifications:** + Bachelor’s Degree + Bilingual + Proficient with Microsoft Office software. + Be able to handle various tasks simultaneously. + Answer multi-line phone system. + Can skillfully direct phones calls to appropriate sources for assistance. + Ability to keep or to supervise the keeping of complex records; to assemble and organize data of a complex nature; and to prepare and submit required reports from such records. **Campus:** HSC - El Paso **Department:** Psychiatry Dept Elp Genl **Required Attachments:** Resume / CV **Job Type:** Full Time **Pay Statement:** Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. **Job Group:** Executive and Admin Assistants **Shift:** Day **EEO Statement:** As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. **Required Qualifications:** + High school plus six years experience in related field + Additional education may substitute for experience on a year for year basis **Does this position work in a research laboratory?:** No **Jeanne Clery Act:** The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx