About This Role

Summary 

Provides program-specific and general support to Program Managers and supports the administrative needs of the program staff. 

Essential Duties and Responsibilities 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Internal and External meeting coordination (room reservations, food orders, visit request, etc.) 

Assists the program team in the preparation and conduct of internal program meetings 

Assists the program team in the preparation and conduct of external program meetings 

Prepares monthly program management review slides; schedules monthly PMR reviews 

Manages the update and submission of program monthly status reports 

Coordinate submission of program CDRLs to data management 

Tracks monthly customer CDRL delivery metrics; resolves late deliveries 

Prepares Open PO Commits and Open REQ reports for weekly COE meetings 

Reviews Open PO Commits reports to resolve late receipts, ensure near-term receipts are on track, and help identify future receipt acceleration opportunities 

Initiates, tracks, and manages purchase requisitions through PO issuance 

Assists the Program Manager in maintaining program EVM metrics (CPI and SPI), updating program phases, ETC reviews, etc. 

Process vendor invoices (CLS programs only) 

Coordinates and tracks program shipments 

Provides status reporting of program manufacturing, development, integration, and testing tasks (as required) 

Assists the Program Manager in maintaining the program Integrated Master Schedule (IMS) 

Coordinates submission of program invoices 

Supports development of proposals to include BOEs, IMS, Review Slides, etc. 

Tracks monthly customer delivery metrics (per PO line-item dates); track and manage PO updates to align with contractual schedule changes 

Other duties as assigned 

Qualifications and Education Requirements 

Bachelor’s degree in business, operations management, or in a related field or an equivalent combination of education and related experience. 

PMI certification desired 

Minimum 2+ years of experience in project oversight, analysis and/or administration 

Proficiency in Microsoft Office Products: Windows, Word, Excel, Project and Power Point 

Proficiency in MRP systems (Costpoint or equivalent) desired 

Good verbal, written, and interpersonal skills 

Able to handle multiple tasks concurrently 

Attention to detail and follow through is imperative 

Must be able to travel and work flexible hours and overtime, including occasional weekends 

Must be familiar with all office equipment such as: copy machine and printer 

Must be detail oriented and highly organized 

Customer service skills and assertiveness to deal diplomatically with employees at all levels 

Attentiveness to deadlines and the ability to prioritize in a fast-paced environment 

Must be able to work with minimal supervision 

Security Responsibilities 

Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources. 

Must be eligible for DoD Personal Security Clearance 

Work Environment and Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an EOE/AA employer and gives consideration for employment to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you’d like more information about your EEO rights as an applicant under the law, please click here EEO is the Law poster.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Position Type                       

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

CAE is an equal-opportunity employer committed to diversity, equity, and inclusion. As \"One CAE,\" we take affirmative action to ensure equal opportunity for all applicants regardless of race, nationality, colour, religion, sex, gender identity and expression, sexual orientation, disability, neurodiversity, Veteran status, age, or other legally protected characteristics.  

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. If reasonable accommodation is needed to participate in the job application or interview process, please get in touch with us at rh-hr@cae.com.