Program Coordinator Print (https://www.governmentjobs.com/careers/northcarolina/jobs/newprint/4824726) Apply  Program Coordinator Salary $50,633.00 - $88,607.00 Annually Location Wake County, NC Job Type Permanent Full-Time Job Number 25-01557 Department Dept of Transportation Division Governance Office Opening Date 02/13/2025 Closing Date 2/20/2025 11:59 PM Eastern Job Class Title Program Coordinator IV Position Number 60027634 Salary Grade NC14 + Description + Benefits + Questions Description of Work This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities. “Internal Posting-Only temporary or permanent NCDOT employees or layoff candidates with the NC Department of Transportation eligible for RIF priority reemployment consideration as described by GS 126May Apply” The Program Coordinator IV reports to the Director of Governance and supports governance operations and Board relations and strategy matters. *** Hiring Range $50,633 - $69,620 *** The position serves as a Board Liaison for the NCDOT Board of Transportation and supports the Lead Board Liaison with the successful execution of Board committee meetings to include managing the process that ensures committee staff comply with Board meeting deadlines; including reviewing committee materials for accuracy, independently problem solve issues as they arise, monitoring and performing Board Liaison checklist items, and tracking of internal due dates; staying ahead of logistics to ensure seamless execution of committee operations are accurate and delivered on schedule. The position works collaboratively with the Secretary and Executive team, Board committee leadership, and business units across NCDOT to ensure communication and understanding is aligned. Additionally, the position assists the Director with strategy planning sessions, collaborating with committee leadership to develop a long-range schedule of topics for the upcoming calendar year of Board meetings. The position also serves as the Governance Standard Operating Procedure (GSOP) coordinator working independently and collaboratively with the Director of Governance and team to oversee the implementation and maintenance of the GSOP framework which provides a clear structure regarding the essential duties, activities, and responsibilities of each role within the Governance office; outlining the position profiles (roles, responsibilities, and duties) and documenting/cataloging the protocols (work tasks) of each staff member to provide role continuity and ensure that the owner of a certain set of tasks is clear to anyone within the Department. The position also performs a variety of support tasks that require proficiency in using various software applications and programs such as SAP, Visio, Microsoft Teams, DocuSign, GoToMeeting, Adobe Acrobat, Microsoft Office Suite (Word, Excel, PowerPoint, and Access), Sigma XL, Outlook, and the Internet. General duties consist of applying effective program analyst techniques, interpreting policies, and implementing best practices; communicating clearly and effectively in oral and written form to a variety of audiences; meeting facilitation and preparation of reports; facilitating training logistics and performing other general administrative/office duties as assigned. The program area for this position includes one or more of the following: Working knowledge of Board of Transportation processes, working knowledge of NCDOT business processes, and/or working knowledge of Governance Standard Operating Procedure, Knowledge, Skills and Abilities / Competencies Applicants must submit an application that clearly reflects work experience that demonstrates the following: + Experience with the operations and functions of a public body (e,.g. Board of Directors & committees) + Experience multitasking and coordination of the work of direct management and other support staff to ensure efficient and effective prioritization of work and other duties + Experience managing administrative programs and procedures to ensure compliance + Experience gathering and analyzing data/information to compose standard operating procedures and catering information to the sophistication of the audience + Experience using Microsoft Office Word, Excel, PowerPoint and/or Adobe to create and manage documentation Additional Expectations: Accuracy is a must in dealing with Board/authority/committee members, executive staff, and others. Considerable knowledge of the principles and practices of public and business administration as it relates to the program area of assignment. Knowledge of personnel policies and procedures. Skill in collecting and analyzing data and information. Skill in program analysis and evaluation. Skill in communicating effectively with program stakeholders. Ability to initiate and implement administrative programs and procedures and to evaluate their effectiveness. Ability to establish and maintain effective working relationships with agency personnel, officials, and the general public. Minimum Education and Experience Requirements Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail. Bachelor’s degree from an appropriately accredited institution and three (3) years of experience related to the area of assignment; or an equivalent combination of training and experience. Supplemental and Contact Information Erica Roebuck, 984-683-9182 Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application. NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted. NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types. For permanent and time-limited appointments: Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation. 01 I understand that in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.) + Yes + No 02 Do you currently work for the North Carolina Department of Transportation (NCDOT) in a temporary, permanent full-time, permanent part-time, probationary, trainee, or time-limited position or are you a layoff candidate with the NC Department of Transportation eligible for RIF priority reemployment consideration as described by General Statute (GS) 126 (State Personnel Act)? + Yes + No 03 All recommended salaries are based on each applicant’s qualifying education and related experience in combination with the position’s budgeted salary. The maximum hiring range for this position is $69,620. Will you accept this position at a salary of at least $50,633, but no more than $69,620? + Yes + No 04 Which of the following best describes your level of experience with the operations and functions of a public body (e.g. Board of Directors & committees)? + None + Less than 1 Year + 1-2 Years + 2-3 Years + 3 or More Years 05 Explain how you have experience with the operations and functions of a public body (e.g. Board of Directors & committees). 06 Which of the following best describes your level of experience multitasking and coordination of the work of direct management and other support staff to ensure efficient and effective prioritization of work and other duties? + None + Less than 1 Year + 1-2 Years + 2-3 Years + 3 or More Years 07 Explain how you have experience multitasking and coordination of the work of direct management and other support staff to ensure efficient and effective prioritization of work and other duties. 08 Which of the following best describes your level of experience gathering and analyzing data/information to compose standard operating procedures and catering information to the sophistication of the audience? + None + Less than 1 Year + 1-2 Years + 2-3 Years + 3 or More Years 09 Explain how you have experience gathering and analyzing data/information to compose standard operating procedures and catering information to the sophistication of the audience. 10 Which of the following best describes your experience managing administrative programs and procedures to ensure compliance? + None + Less than 1 Year + 1-2 Years + 2-3 Years + 3 or More Years 11 Explain how you have demonstrated you have the ability to manage administrative programs and procedures to ensure compliance. 12 Which of the following best describes your level of experience using Microsoft Office Word, Excel, PowerPoint and/or Adobe to create and manage documentation? + None + Less than 1 Year + 1-2 Years + 2-3 Years + 3 or More Years 13 Explain how you have experience using Microsoft Office Word, Excel, PowerPoint and/or Adobe to create and manage documentation. 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