Program Coordinator - AST004 - Mon-Fri 8AM-4PM Job Details Job Location Astoria Day Hab - Astoria, NY Education Level 2 Year Degree Salary Range $26.48 - $26.48 Hourly Job Description About WellLife Network: WellLife Network is a leading health and human services organization dedicated to supporting individuals and families across New York City and Long Island. Recognized as a 2023 top-rated nonprofit, WellLife Network empowers people to overcome life’s challenges and achieve greater independence, well-being, and inclusion. We offer a comprehensive suite of programs spanning mental health, developmental disabilities, substance abuse, housing, and employment support, all grounded in a commitment to compassionate, high-quality care. Central to our mission is an unwavering dedication to diversity, equity, inclusion, and belonging (DEIB) within our organization and in the communities we serve. As a trusted community partner, WellLife Network fosters a nurturing environment where everyone has the opportunity to thrive and realize their fullest potential. POSITION SUMMARY: As the QIDP the Program Coordinator has the decision-making responsibility for the overall day-to-day operation of the Day Habilitation Program. He/she ensures that the program operates in a manner in which is consistent with both the agency and program specific mission statements. The Program Coordinator ensures compliance with all regulations, agency policy and procedures, and operates within budgetary limits. Reports to the Program/Site Director of Day Habilitation. ESSENTIAL DUTIES: 1. Ensures supervision for a team of Supervising Habilitation Specialist; Habilitation Specialist; Assistant Habilitation and Per diem staff2. Participate in interviews and recommend for hiring of new Supervising, Habilitation, Assistants and Per diem staff3. Provides direct leadership and training to staff associated with customer satisfaction, program management needs, regulatory compliance standards including OPWDD, OMIG and Agency’s policies and procedures.4. Ensure development and implementation of program plan, and curriculum development5. Retrieving, review and have available for audit purposes annual and semi-annual documents including Comprehensive Functional Assessment (CFA), Life Plans, 6 / semiannual, monthly reviews, Level of Care Eligibility Determination etc.6. QIPD review of documents including but not limited to timely submission of required weekly billing, day Hab plans, monthly summary and all survey required documents.7. Develop and deliver performance appraisals, manages the progressive disciplinary process including implementing performance improvement plans as needed, and maintaining the necessary records associated with such.8. Utilizes management tools and databases including the use Electronic Health Record systems to ensure service planning, delivery, referrals and linkages to community-based organizations, follow-up, and collaboration with collateral contacts, while ensuring confidentiality.9. Required to display proficiency while entering person served data documentation in the electronic data system.10. Serves as point of contact for crisis intervention for staff and community providers i.e., evaluate and actively solve concerns as needed11. Collaborates with referral sources including clinical, care providers, transportation agencies etc.12. Represent the agency in a professional manner at all times.13. Other responsibilities as deemed necessary by the Program Director of Day Habilitation. OTHER RESPONSIBILITIES:1. Develop and ensure implementation of all operation systems including evacuation procedures.2. Conduct staff meetings on a regular basis.3. Ensure that the weekly census is completed in an efficient and timely manner.4. Ensure implementation and participating of appropriate systems for: screening, admissions/discharge, referrals, ISP review, organization, and staffing patterns.5. Monitor participant’s progress by observing individual and staff performing tasks6. Participate as a member of committees as assigned.7. Must be able to physically interact with the program individuals, negotiate the environment independently including assisting in all SCIP interventions, emergency CPR and or first aid techniques and fire drills.8. Maintain confidentiality at all times.9. Other duties as requested. Qualifications Bachelors Degree required and at least two years supervisory experience preferred. Masters degree in Special Education, Rehabilitation Counseling, Social Work, or related field preferred, DEMONSTRATE PROFICIENCIES IN ELECTRONIC HEALTH RECORDS AND OTHER: VALID NEW YORK STATE DRIVER’S LICENSE FOR AT LEAST 2 YEARS REQUIRED AND ACCESS TO A VEHICLE. EXCELLENT COMMUNICATION SKILLS AND CUSTOMER SERVICE SKILLS.Note: “Human services field” includes all the professional disciplines stipulated in (a)(3)(i)(ii) and (b)(5)(i)-(x) as well as any related academic discipline associated with the study of: human behavior (e.g., psychology, sociology, speech communication, gerontology etc.), human skill development (e.g., education, counseling, human development), humans and their cultural behavior (e.g., anthropology), or any other study of services related to basic human care needs (e.g., rehabilitation counseling), or the human condition (e.g., literature, the arts).”Guidelines §483.430(b) (5) Benefits and Perks: At WellLife Network, we prioritize our employees' growth and well-being with a comprehensive benefits package that includes medical, vision, and dental insurance, 401(k) matching, and flexible spending accounts. Enjoy perks like Summer Fridays, gym passes, and life insurance options. Our commitment to career advancement includes tuition assistance, mentorship, leadership training, and more. As a qualifying employer for Public Service Loan Forgiveness, WellLife Network supports your career and financial goals while helping you make a meaningful community impact. Join us to experience a workplace that invests in your success and well-being!