Job Title Program Coordinator II Agency Texas A&M Agrilife Research Department Biochemistry & Biophysics Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Qualifications Required Education and Experience: + Bachelor’s degree + Four years experience in organizing events and communicating with students Required Knowledge, Skills, and Abilities: + Knowledge of word processing, spreadsheet, and database applications. + Excellent verbal and written communication skills. + Ability to multi-task and be effective, respectful, approachable, and team oriented. Preferred Education and Experience: + Master’s degree + Five or more years of related experience + Familiarity with TAMU portals, such as Howdy, Compass, WebAdmit, etc. Responsibilities ADMISSIONS: + Tracks applicants and organize application materials (+120 applications each fall for IDP GGEN Ph.D., and +120 each summer for SURGe). + Assists the Admissions Committee Chair in summarizing applicants’ information for the fastest review process. + Organizes program activities and events such as the Graduate Student’s Recruiting Symposium. + Prepares the interview schedule and itinerary for prospective students attending the Recruiting Symposium. + Processes expenses and reimbursements for student candidates and work with business representatives. + Assists with planning events and reserving venues. ADVISING: + Collaborates with the Advising committee by organizing lab rotations for 1st year students during the fall until assignment to their permanent lab. + Assists with the management of students’ records and confidential materials. + Assists the students with their course registrations during the fall. + Creates students’ defense flyers and announce them through multiple channels. + Offers emotional support for students EVENTS: + Organizes events such as Graduate Student’s Recruiting Symposium, New Student’s Orientation Week, Annual Faculty Meetings, Summer Research Undergraduate Program, Program Retreats, and other events that we co-host with other programs/departments (e.g., Texas Genetics Society Conference, etc.). + Orders meals for Career Clubs, Executive Committee meetings, Student Socials, and meetings. + Supports the GGSA Mendelian Mingle, GGSA Social Events, and GGSA Monthly Meetings. MEMBERSHIP: + Builds strong working relationships with other departments to recruit faculty into the IDP GGEN + Adds new faculty to GradCom, GGEN listservs, GGEN website, and update faculty membership list. OUTREACH: + Supports the Outreach committee by sending multiple advertisements through email during the fall. + Assists with marketing materials and order swags for outreach events. + Attends Graduate Student Fairs (UT Graduate Fair, PVAMU Fair, etc.) + Engages with prospective students by email, phone, and in-person as needed SEMINAR: + Organizes weekly Seminar Series (i.e., reserving rooms, travel arrangements, hotel accommodations, flyers design, and advertising) + Processes expenses and reimbursements for external speakers and work with business representatives + Collaborates with the invited speaker’s agenda/itineraries. PROGRAM COORDINATION: + Assists updating the GGEN First Year Graduate Program Handbook annually. + Maintains the IDP GGEN Records to collaborate with data for assessments and grants. + Assists with Executive Committee meetings and materials, takes minutes, and reserve room. + Maintains the IDP GGEN website (WordPress) and social media platforms. + Features students and faculty publications, awards, research highlights, etc. on the GGEN website + Contacts GGEN Alumni to keep records of their previous a current employment + Files graduate students’ documents (electronically and physically). + Updates the database with all the referee’s contact information from previous Ph.D. and SURGe applicants. + Takes photos and videos of the students at laboratories for the IDP GGEN website and social media. + Prepares program correspondence. + Purchases program office supplies, and snacks/refreshments for program events, committee meetings as needed. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.