IMPORTANT APPLICATION INSTRUCTIONS:

Upload Resume or Curriculum Vitae for automatic population of information to the application.The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

SUMMARY:

Reporting to the Vice Provost for Undergraduate Education, Success, and Academic Innovation, the Program Coordinator is responsible for providing high-level administrative support.  

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.

Become knowledgeable about Montclair State University. 

Manage correspondence, including drafting, proofreading, and sending emails, letters, and other forms of communication on behalf of Vice Provost.

Schedule and organize meetings, prepare agendas, take minutes, and follow up on action items.

Coordinate, implement, and control general and special projects; ensure timely completion.

Support committees for which the Vice Provost serves as chair or co-chair.

Compile and prepare reports, presentations, and other documents for meetings and administrative purposes, ensuring that all information is accurate and well-presented.

Manage all purchasing and financial requisitions through the Workday Finance system. 

Maintain and organize all budget reporting and tracking for VPUSAI.

Assist the Vice Provost with basic clerical duties such as calendar management, ordering supplies, travel reservations, reimbursement processing, and electronic file management.

Establish and maintain strong collaborative working relationships with units across the University. 

Determine the most appropriate and efficient way to respond to requests for assistance (e.g., contacting another office on campus or addressing the issue directly) and execute solutions. 

Maintain records and files. 

Distribute important information on behalf of the Vice Provost to faculty, staff, and students, which may include creating newsletters, updating bulletin boards, and managing social media accounts.

Act as a point of contact for students and faculty, answering questions, providing information, and directing them to the appropriate resources. 

Perform other duties as assigned. 

Management retains the right to add or change job duties at any time. 

QUALIFICATIONS: 

REQUIRED:  

Bachelor's degree from an accredited college or university.

Strong verbal and written communication skills. 

Exceptional organization, analytical, and teamwork skills. 

Demonstrated understanding of excellent customer service. 

Proficiency in Microsoft Office and Google applications and comfort in working with social media. 

PREFERRED: 

Master’s degree from an accredited college or university.

Experience in a higher educational setting.

Experience with student information systems and student-facing applications.

PROCEDURE FOR CANDIDACY

Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions. 

Department

Vice Provost for Undergraduate Education, Success and Innovation (Temporary)

Position Type

Hourly - Temporary

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at 
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.  The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/