Job Posting Title:

Program Manager, Texas Alliance for Minorities in Engineering, Cockrell School of Engineering

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Hiring Department:

Cockrell School of Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

General Notes

The Texas Alliance for Minorities in Engineering (TAME) is an independent 501(c)(3) nonprofit organization affiliated with the University of Texas at Austin’s School of Engineering. TAME is dedicated to inspiring and supporting middle and high school students in exploring and pursuing engineering careers, aiming to provide opportunities for all students to engage with the field. Our mission is to provide students with opportunities to explore engineering pathways and cultivate a sense of belonging, empowering the next generation of engineers to develop solutions that address the needs of our world. Guided by values of inspiration, impact, empathy, and leadership, TAME offers statewide, no-cost programming in collaboration with community leaders. Together, we deliver meaningful programs, organize engaging competitions, and drive lasting change in communities across Texas.  Together, we deliver impactful programs, host engaging competitions, and foster lasting change in Texas communities.

TAME Clubs and TAME Engineering Competitions are school year-long engineering education programs, powered by dedicated volunteers. Each fall, students across Texas join TAME Clubs to engage in out-of-school engineering activities. These same students are then invited to participate in the TAME Engineering Competitions hosted regionally throughout Texas. This year, TAME is focused on integrating these programs– streamlining the student curricular experience as well as communications for volunteer TAME Club and Region Leaders. TAME Scholarships, awarded in the spring and summer, support graduating TAME students pursuing engineering and other STEM degrees.

UT Austin provides outstanding employee benefits and total rewards packages that include:

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

Voluntary Vision, Dental, Life, and Disability insurance options

Generous paid vacation, sick time, and holidays

Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds

Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

Flexible spending account options for medical and childcare expenses

Robust free training access through LinkedIn Learning plus professional conference opportunities

Tuition assistance

Expansive employee discount program including athletic tickets

Free access to UT Austin's libraries and museums with staff ID card

Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

The Program Manager will be committed to motivating the next generation of Texas engineers. Reporting directly to the Executive Director, the Program Manager will oversee the execution and communication of essential programs, including TAME Clubs, Engineering Competitions, and Scholarships.  The Program Manager will work in partnership with the Executive Director to set the strategy and direction of TAME programs. Responsibilities include representing TAME at events and conferences and managing program support staff, which includes a Program Coordinator and any contractors or interns supporting programs, such as temporary event staff. In collaboration with the Director of Community Partnerships, the Program Manager will ensure TAME meets its annual goals and objectives.

Responsibilities

Program Strategy and Development

Partners with the Interim Executive Director to set the strategy and plan for TAME programs.

Contributes to the development of TAME’s educational approach and pedagogy to maximize the impact of each program and align with TAME’s mission and values.

Program Management and Implementation

Leads the recruitment process for TAME Clubs, fostering effective communication with core stakeholders, including Club and Region leadership.

Manages the TAME Club registration process in collaboration with the Program Coordinator to ensure a smooth experience for all TAME program stakeholders.

Coordinates the TAME Club toolkit design and execution, distributing resources to all eligible Clubs across Texas.

Plans and executes the annual TAME Engineering Competitions, collaborating with TAME Region Leaders to deliver 12+ events statewide, including managing event planning contractors.

Oversees the TAME Scholarship selection and distribution process to ensure a mission-aligned process, clear communication, and timely award delivery.

Supervises TAME volunteers, providing clear guidance, motivation, and support to ensure effective program implementation.

Financial and Budget Management

Manages program budget with support from TAME leadership, including providing inputs for budget development.

Manages program spending to align with budget projections, and provides data as needed for financial and compliance reporting.

Process Improvement and Technology

Works with the TAME team to streamline processes and leverage technology to improve efficiency and program outcomes.

Stakeholder Communication and Engagement

In partnership with TAME’s Development and Communications Team, supports TAME’s online presence, including providing regular updates for the website and newsletters for Club and Region Leaders.

Maintains unified, cohesive communications with TAME stakeholders through the volunteer/program relationship management system, Boomerang Volunteer.

Monitoring, Evaluation, and Data-Informed Decision Making

Ensures regular monitoring and evaluation is conducted to ensure program effectiveness, working with the Executive Director to engage in data-informed decision-making for continuous program improvements.

Performs other related duties as assigned.

Required Qualifications

Bachelor's Degree

Five (5) years of experience managing and working with volunteers, with an emphasis on engagement and retention

Proficiency in managing program budgets and understanding financial documents to align spending with projections

Familiarity with CRM systems (e.g., Boomerang) and technology integration for efficient program management

Proven success in program management, including coordinating and overseeing complex, multi-step programs with various stakeholders, including volunteers 

Strong written and verbal communication skills to engage a variety of stakeholders, from volunteers and students to community stakeholders

Proven ability to lead and motivate both staff, contractors, and volunteers, fostering a collaborative and mission-driven work environment

Strong ability to plan, organize, and see projects through from ideation to completion while adapting to changing priorities

Ability to interpret data and use insights for program development and continuous improvement

A commitment to TAME’s mission of creating pathways into engineering for students and empowering the next generation of Texas engineers

Preferred Qualifications

Personal or professional experience in extracurricular programs

A strong connection to TAME’s mission

Salary Range

$65,000 + depending on qualifications

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Work Shift

Standard work schedule is Monday – Friday, 8:00 a.m. – 5:00 p.m.

Work outside of normal business hours may be required on an occasional basis during peak periods

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Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Applicants are encouraged to apply even if they do not meet all the listed qualifications, as long as they are passionate about the role and confident in their ability to succeed. A range of experiences and perspectives is seen as a valuable asset to the team

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.