Program Monitoring Specialist Print (https://www.governmentjobs.com/careers/toledooh/jobs/newprint/4070640) Apply  Program Monitoring Specialist Salary $55,092.96 - $64,812.80 Annually Location Toledo, OH Job Type Full-Time Job Number 2024-00743 Department Housing and Community Development Division Neighborhood Administration Opening Date 01/16/2025 Closing Date 1/29/2025 11:59 PM Eastern + Description + Benefits + Questions Description POSITION SUMMARY: Under direction, performs moderately complex work in the monitoring, evaluation, and documentation of federally-funded programs. This includes conducting site visits, reviewing financial records, and evaluating project performance to ensure compliance with federal, state, and local regulations. The Program Monitor prepares detailed reports, provides technical assistance to subrecipients, and ensures that all activities align with program goals and requirements. Responsibilities also include assessing risks, implementing corrective actions, and maintaining accurate records to support audits. Performs other related duties as required to support the efficient operation and success of federal-funded projects. ESSENTIAL JOB FUNCTIONS: + Assists the supervisor in the development and improvement of program policies, objectives, and methods to achieve planned goals. This includes providing necessary reporting and statistical data to monitor, evaluate, and report on funded activities. + Evaluates proposals and budget requests to determine alignment and compliance with national objectives, assessing their feasibility and adherence to federal regulations. + Conducts continuous desk audits and on-site monitoring of funded agencies, evaluating program compliance and performance in accordance with federal regulations and organizational standards. + Identifies deficiencies or non-compliance issues during program evaluations and makes recommendations for corrective actions or programmatic modifications as necessary. + Collects, analyzes, and verifies data, to ensure accuracy. Recommends or implements corrective actions as necessary. + Provides assistance to management and agencies in the marketing of housing programs and special events. Supports the development and delivery of training to employees and board members. + Prepares and maintains a variety of reports, correspondence, and other necessary materials for program documentation and communication. + REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of: + Principles, techniques, and best practices for planning, coordinating, monitoring and evaluating programs effectively + Federal, state and local guidelines, regulations and statutory requirements pertaining to federally-regulated programs, including Community Development Block Grant (CDBG) regulations + Federal record retention standards and practices to ensure compliance with regulatory requirements + Budget formulation, execution, and financial management process + Personnel management principles, including staff development, performance evaluations, and + Pertinent Equal Employment Opportunity Commission (EEOC) guidelines, affirmative fair housing guidelines, and minority and women business enterprise (MWBE) requirements + Economic and marketing principles. Skill in: + Proficiency in developing program objectives, interpreting and applying contracts, and in the monitoring and evaluation of federally-funded housing programs + Collecting and analyzing a variety of data, in identifying potential or existing issues, and in recommending appropriate corrective actions + Maintaining a variety of records in an organized and compliant manner + Establishing and maintaining effective working relationships with other individuals from diverse professional backgrounds + Flexibility and adaptability to constantly changing work priorities and federal regulations, ensuring continuous program compliance and alignment with changing standards + Verbal and written communication Ability to: + Collaborate with individuals from diverse backgrounds and work effectively in a multicultural environment. + Build and sustain productive working relationships with subordinates, peers, superiors, vendors, clients and other stakeholders, ensuring effective teamwork and communication. REQUIRED EDUCATION, EXPERIENCE, AND CERTIFICATIONS: + Graduation from an accredited college or university with an Associate Degree in Business Management Technology or a closely related area and two (2) years of experience in implementing, monitoring and evaluating federally-regulated programs which required knowledge of Community Development Block Grant (CDBG) or other State and Local grant programs. + Experience in monitoring and evaluating programs must have involved providing technical assistance and/or oversight to grant-funded programs through the analysis and evaluation of management and financial practices, with subsequent recommendations for programmatic and administrative changes necessary to meet established goals and objectives and federal guidelines. + Experience in marketing and training is preferred. + A Bachelor's Degree in Business Administration, Public Administration, or a closely related area may be substituted for one (1) year of experience. + A Master's Degree in one of the aforementioned areas may be substituted for experience + Must possess a valid driver’s license. PREFERRED EDUCATION, EXPERIENCE AND CERTIFICATIONS: None PHYSICAL DEMANDS: The physical demands described within this job description must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In this position, the employee will sit, stand and walk. This employee will frequently lift, push, pull, carry, climb and/or move up to 50 pounds. Occasional stooping, kneeling, crawling and crouching may occur with this position. Speaking and listening are constant essential functions of this position. WORK ENVIRONMENT: The work environment described within this job description will be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently indoors, outdoors and traveling to various organizations within the community. The noise level will vary on location but is generally low. If you need assistance or an accommodation, or if you have questions about completing the online application, please contact the Department of Human Resources at (419) 245-1500. Class Code: Program Monitoring Specialist (4243) The City of Toledo provides excellent health and retirement benefits for its employees. Health Insurance The City of Toledo is a self-funded medical plan provider that offers a broad network of health services options for its employees. The City also offers a multi-tiered prescription drug plan and dental and vision care services. Employees are required to pay a monthly premium depending on the employee’s selection of single, single plus one, or family coverage. Coverage is also afforded for qualifying domestic partners, depending on the employee’s bargaining unit. Monthly co-premiums are determined by collective bargaining agreement or Municipal Code. Group Life Insurance City employees are covered by a group life insurance plan depending on collective bargaining agreement or Municipal Code. Ohio Public Employees Retirement Plan The City is a member of the Ohio Public Employees Retirement Plan (OPERS). All employees who are paid in whole or in part by the state of Ohio, a county, municipality, or any other political subdivision of state or local government in Ohio must become members of OPERS unless they are covered by another state retirement system in Ohio. OPERS is a pension plan providing fixed retirement benefits every month based on a formula that rewards years of service. The City contributes 14.00% of the employee’s annual base salary and employees contribute 10.00% of their annual base salary. For more information about OPERS, click on this link: https://www.opers.org/ Deferred Compensation & 401(K) The City of Toledo offers a voluntary governmental 457(b) deferred compensation plan, which is a retirement savings plan that allows eligible employees to supplement any existing retirement/pension benefits by saving and investing pre-tax dollars through salary deferral. Contributions and any earnings are tax-deferred (both federal and state income taxes) until money is withdrawn. Withdrawals are taxed at ordinary income levels. For more information about the Ohio Deferred Compensation click on this link: https://www.ohio457.org/iApp/tcm/ohio457/index.jsp 401(k) The City of Toledo offers a voluntary pre-tax savings contributions retirement plan. The plan is commonly referred to as a 401(k). Under the 401(k) plan, an employee’s retirement savings contributions are deducted from the employee’s paycheck before taxation. The City does not make contributions on the employee’s behalf. (Contributions are tax-deferred until withdrawn during retirement). Annual contributions to the 401(k) plan are limited to a maximum pre-tax annual contribution, as established by Internal Revenue Service regulations. Roth 401(k) The City of Toledo also offers a voluntary post-tax savings contributions retirement plan. This plan is commonly referred to as a Roth 401(k) Plan. Under a Roth 401(k) Plan, an employee’s retirement savings contributions are deducted from the employee’s paycheck on a post-tax basis. Annual contributions to the Roth 401(k) plan are limited to a maximum post-tax annual contribution, as established by the Internal Revenue Service. 01 Are you currently employed by the City of Toledo? + Yes + No 02 If you are currently employed by the City of Toledo, please list your Division. 03 What is your highest level of education? + High School Diploma or G.E.D. + Some College + Associate's Degree + Bachelor's Degree + None of the above 04 Please list your degree and area(s) of concentration. 05 Describe your experience with grant-funded programs. Required Question Employer City of Toledo Address One Government Center Ste 1920 Toledo, Ohio, 43604 Phone 419-245-1500 Website http://toledo.oh.gov/services/human-resources/ Apply Please verify your email addressVerify Email