Position Information Posting NumberSRGV7906 Working TitlePROGRAM SPECIALIST Number of Vacancies1 LocationEdinburg, Texas DepartmentSchool of Medicine / Student Affairs FTE1.0 FLSANon-Exempt Scope of Job To provide support in the operation and coordination of student credentialing. Responsible for assigned phases of a program or select projects within an area. Description of Duties • Work with current and former medical students to facilitate and complete credentialing processes for entering the medical program (pre-matriculation), participation in clinical sites, state boards and, medical boards licensing and other internal and external agencies. • Assist with other medical student records functions as needed. • Supports the daily operations of the organization and management of student credentialing records, including profiles and photos. Coordinates letters of good standing with the SOM Registrar to complete credentialing packages for clinical sites. • Work with medical students to obtain all necessary credentialing information necessary to complete the required affiliated sites’ credentialing applications. Tracks progress of pending and completed requirements and communicates status to the appropriate MD Program departments, clerkship/module administrators for follow-up. Transmits secure submissions of completed credentialing packages to the assigned clinical sites. • Act as primary liaison between module/clerkship administrators, medical students, and clinical sites. Responsible for building partnerships with hospitals’ credentialing teams to ensure the timely processing of applications. Collaborates with both internal and external departments involved in the credentialing process, including Student Health Services. • Maintain confidentiality and adhere to all HIPAA / FERPA requirements. Maintains timely communication with students and hospitals regarding eligibility and credentialing decisions and/or related issues. • Communicate assigned requirements and collects enrollment documentation for incoming and current students (i.e., monitoring immunization, criminal background checks, drug screenings, proof of health insurance, etc.) ensuring review by the Office of Student Affairs and Student Health Services. • Track and verify immunization compliance, current health insurance, current disability insurance, annual completion of required training ( HIPAA , FERPA and OSHA ), Basic Life Support ( BLS ) certification, and other requirements for incoming, current, and returning students. Follows up with students to ensure compliance of annual immunization requirements (e.g., TB screening, flu shots). • Assists in development and implementation of credentialing procedures. Establishes and confirms credentialing requirements for each clinical site. Maintains credentialing data following SOM , affiliated sites and state and federal requirements. Creates and maintains credentialing procedural manual for students. Provides training as needed for students on credentialing procedures (e.g., via workshops or online modules). • Serves as a SOM Student Affairs liaison with administrative units and committees within the university and SOM . • Performs other duties as assigned. Supervision Received Specific supervision from assigned supervisor. Supervision Given Supervises assigned staff. Required Education Bachelor’s degree in education, business, educational technology or a related field from an accredited university Preferred Education N/A Licenses/Certifications None. Required Experience + One (1) year of general office experience or experience in student credentialing or + Three (3) years of the required experience with an Associate Degree or 60 hours of College Credit, or + Five (5) years of the required experience with a High School Diploma or equivalent. Preferred Experience N/A Equipment As specified for the particular job. Working Conditions Needs to be able to successfully perform all required duties. Normal office, classroom or outside environment. Some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms. Other Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities. Ability to interact in a professional manner with faculty, staff, students and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Physical Capabilities N/A Employment CategoryFull-Time Minimum SalaryCommensurate with Experience Posted SalaryCommensurate with Experience Position Available Date11/18/2024 Grant Funded PositionNo If Yes, Provide Grant Expiration Date Posting Detail Information EEO Statement It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest. Special Instructions to Applicants Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information. Additional Information UTRGV is a distributed location institution and working location is subject to change based on need. All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered. Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development . Quick Linkhttps://careers.utrgv.edu/postings/45013 Posting Supplemental Questions Required fields are indicated with an asterisk (*). + * Are you a current UTRGV employee? + Yes + No + * Are you now, or previously, employed by The University of Texas System or any of its institutions? + Yes - I currently am employed by the UT System or its institutions + Yes - I have previously been employed by the UT System or its institutions + No - I have never been employed by the UT System or its institutions + * Please select your highest level of completed education. + 6th grade education + 10th grade education + High School Diploma or GED + Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours + Bachelors Degree from an accredited university + Masters Degree from an accredited university + Ph. D. or other terminal degree from an accredited university + None of the above + * Please provide the field of study for your education: (Open Ended Question) + * Please indicate the number of years of work experience you have directly related to the position in which you are applying for: + Less than 1 year + 1 year + 2 years + 3 years + 4 years + 5 years + 6 years + 7 years + 8 years + 9 years + 10 years + Over 10 years + * Do you meet the minimum requirements for this position? + Yes + No Applicant Documents Required Documents + Resume Optional Documents + Cover Letter/Letter of Application + Unofficial Transcripts + Reference Letter 1 + Reference Letter 2 + Reference Letter 3 + Certifications and Licenses + Training Certificates + Other Document + List of 3 References + Unofficial Transcripts 2 + Unofficial Transcripts 3 + Letter of Interest + Unofficial Graduate Transcripts + Additional Document