Fiji Program Support Platform (FPSP)

Short term Role until September 2025, with possibility of extension. Based in Suva, Fiji

Program Overview: 

FPSP, also referred to as the ‘Platform’, a Department of Foreign Affairs and Trade (DFAT) investment, will contribute to the delivery of Fiji’s national development priorities, in line with the Australia’s International Development Policy, the Fiji-Australia Vuvale Partnership and the Development Partnership Plan. 

The Platform will deliver key bilateral programs, such as health, education, scholarships, social infrastructure, governance, climate and emergency preparedness and response. Platform activities will identify and address climate risks, promote climate action, and gender equality, disability and social inclusion (GEDSI) across and beyond the sector programs.

The Platform has three functional Outcomes: 

The Platform has delivered its sector program outcomes, including through supporting strategic coherence, planning, partnerships management, data and learning across the portfolio of investments. The Platform has prioritised gender equality, disability-inclusive development, and climate and disaster resilience, in its systems and practices. This includes in how it undertakes sector programming and its engagement with selected Government of Fiji (GoF) agencies. The Platform administers timely and efficient programming that is: value for money; maximises use of local supply chains; and supports good governance, and public diplomacy, effective decision making and risk management.

Position Summary: 

The Program Support Officer will work closely with the Team Leader and provide support to IPP governance, programming and operations. The Officer will support the delivery of IPP priorities, planning and engagement with key stakeholders. 

Key Responsibilities: 

The Program Support Officer will be responsible for, but not limited to the following: 

Provide high level program implementation and coordination support to the Team Leader in line with the approved work plan Support the Team leader to effectively manage IPP deliverables, milestones and key performance indicators  Support the Team Leader to effectively manage IPP budget, reporting and pipeline planning. Support the Team Leader with IPP monitoring, evaluation and learning (MEL) activities including development of progress reporting and adhoc reports/briefs Provide high level secretariat support to ensure timely delivery of quality services across IPP.   Supporting the Team Leader to manage meetings, including the timely preparation and circulation of meeting papers so that critical matters are addressed, and decisions made.  Draft agendas and meeting minutes, and oversee the actioning of deliverables, delegating and communicating actions to the appropriate team member.  Ensure critical matters arising from meetings are communicated effectively and timely to key personnel and stakeholders. Ensure that calendar entries for the governance mechanisms are up to date in the IPP meeting calendar.  Other duties as required by the Team Leader. 

Key Deliverables: 

Effective and timely tracking of deliverables, milestones, risks and program progress.   High level of secretariat support provided and Preparation of timely and high-quality agenda papers and the establishment of a functional actions register and tracking mechanism.  Delivery of a forward calendar of IPP governance meetings as agreed with DFAT. 

Key Working Relationships:

Institutional Partnerships Program Team  FPSP Platform Management Unit Team Relevant Department of Foreign Affairs and Trade representatives  Relevant Government of Fiji Agency representatives  Relevant sector stakeholders in Fiji

Selection Criteria:

Demonstrated similar experience, preferably with development programs/organisations.  Well-developed and demonstrated administrative, executive support and secretariate skills to professionally and efficiently support leadership teams.   Demonstrated ability to operate with innovation, adaptability, flexibility, and resilience to accommodate change in a complex, high-energy environment.   Strong analytical and writing skills including the preparation of reports and briefs for internal and external stakeholder audiences, including with senior government officials. Experienced user of the Microsoft Office suite of software programs. 

How to apply:

Applications close on Wednesday 5 February at midday.   

Please apply online by submitting a cover letter addressing how you meet the requirements of this role and up-to-date comprehensive CV.  

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