Description

Set up projects/budgets in accounting software (fees, billing basis, consultant costs, expenses & etc.) and keep all project documentation filed and organizedPrepare monthly draft invoices for Billing Managers to review and ensure correct contract terms, client information, and overall accuracy are in line with contractual agreements.Edit and generate final invoices with changes from Project Managers/Billing Managers. Review for accuracy, monitor additional services, subconsultant fee, reimbursable expenses, and related activities.Execute departments client billing, monitor ongoing reconciliations, and distribute client invoicing through multiple channelsExecute waivers or any other client requested backup as neededWork closely with Billing Manager in coordinating with the subconsultant invoice review, approval and postingConduct weekly review of all project related payables with AP and the finance and accounting managerMonthly AR review with billing managers and assistance in collectionMonthly WIP review with billing manager – to be reviewed at monthly finance meetingsAssist in billing on major governmental transportation projects (IDOT, Tollway & CDOT)

Qualifications:

Bachelor’s Degree in Finance or Accounting (Required)2-3 years of Project Accounting Experience (Architecture/Engineering/Construction industry preferred) Knowledge of Deltek/Ajera (strongly preferred) Familiarity with billing format of IDOT, Tollway, and CDOT (preferred) Critical thinker with an excellent attention to detail Detail oriented and ability to be flexible, proactive, and a strong team playerHighly organized with an ability to multitask and manage various deadlines Strong interpersonal, communication, and written skills Proficiency using Microsoft Excel

Pay and Benefits

The pay range for this position is $65000.00 - $85000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chicago,IL.

Application Deadline

This position is anticipated to close on Mar 14, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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