Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOM Regina is hiring a Project Administrative Assistant.

The successful candidate will oversee the administrative function for a designated business line and provide additional support as required.

Responsibilities:

Perform a variety of administrative tasks, including preparing and proofreading correspondence, forms, spreadsheets, and documents.Schedule meetings, manage travel arrangements, and maintain office supply inventory.Utilize Word, Excel, PowerPoint, Outlook, and other software to complete tasks.Apply knowledge of industry concepts, practices, and procedures to plan and achieve more complex goals.Work under general supervision to support team objectives.

Key Duties:

Support to Business Lead (BL):

Manage and coordinate the BL’s schedule.Prepare monthly management reports using Salesforce and other sources.Schedule and attend planning meetings with the BL to review initiatives, programs, and action items.Coordinate the execution of contracts and other documents.Organize management meetings, ensuring materials are distributed in advance.Handle BL communications, including new hire announcements and project wins/profiles.

Team Support:

Provide proactive administrative support to Team Managers, Lead Engineers, Project Managers, and other team members.Complete expense reports in a timely manner.Coordinate travel arrangements for team members as needed.Organize team social functions as directed.

Additional Duties:

Provide administrative assistance for ad hoc tasks as required.Maintain confidentiality of sensitive information.

Qualifications

Minimum Requirements

College diploma with 2+ years of experience in a similar role, OR a university degree in Business/Office Administration or equivalent experience.

Preferred Qualifications

5+ years of experience in a similar role.Familiarity with the corporation's business activities.Proficiency in administrative programs and policies.Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook.Strong communication skills, both verbal and written.Excellent organizational and time management abilities.Ability to work independently with initiative and minimal supervision.Proactive team member with a collaborative mindset.

Additional InformationSponsorship for Canadian employment authorization is not available for this position

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

 

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.