Who We Are

Hargrove supplies unparalleled services in engineering, procurement, construction management, and technical services in the industrial, commercial, and government sectors. With over 2,700 Teammates in 19 offices domestically and internationally, we build long-term support relationships in the energy generation, manufacturing, research and development, and process-heavy industry in on-site support arrangements, in plant-level small projects and consulting roles, and in larger capital projects.

 

Hargrove’s key operating principle is to provide the Right People, in the Right Place, at the Right Time. We believe that relationships and partnering together provide the best results and long-term benefits for our clients.

 

Work-life balance and flexibility are important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business. important areas of focus for Hargrove. We’re happy to discuss flexible working hours, patterns, and locations to suit you and the business.

What You'll Be Doing

Job Scope: We are seeking a detail-oriented and proactive CAPEX Project Administrator and Personal Assistant to support our regional head of project management. This multifaceted role will serve as the overall administrator for CAPEX projects and Project Engineering Support. The ideal candidate will provide assistance with limited oversight for project and document management, communications administration, policy development, and support project management teams in meetings and task-related activities, while enhancing the overall quality of our records and communications.

Primary responsibilities will include but are not limited to:

CAPEX Project Administration: Act as the primary administrator for CAPEX projects, managing timelines, budgets, and documentation from initiation to completion. Ensure accurate project documentation and maintain an organized filing system for project records, enhancing accessibility and quality of information. Support project teams in executing tasks and meeting project milestones, providing high-level administrative assistance as needed.

Project Engineering Support: Collaborate with project engineering teams to ensure alignment with project goals and methodologies. Assist in the preparation and review of project specifications, drawings, and reports to ensure compliance with relevant standards and practices. Support engineering teams with administrative tasks to facilitate smoother project execution.

Procedures Development and Enforcement: Develop, implement, and maintain standardized procedures for CAPEX project management and communications administration. Monitor compliance with established policies and procedures, identifying opportunities for enhancement and efficiency. Facilitate training sessions for project teams to ensure understanding and adherence to procedures and best practices.

Executive Personal Assistance: Calendar Management: Manage the executive’s calendar, scheduling appointments and coordinating meetings to optimize time management and ensure efficient use of resources. Anticipate needs and proactively organize booking for travel, accommodations, and off-site meetings as required.

Reporting Assistance: Assist in the preparation of reports for senior management, summarizing project updates, performance metrics, and key deliverables. Collect, analyze, and compile data for presentations, ensuring high accuracy and clarity in communication.

Team Management Support: Support the regional head in managing project teams by tracking team member assignments, deadlines, and deliverables. Facilitate team collaboration by coordinating team meetings and ensuring that agendas are set and action items are tracked. Maintain an open line of communication across teams to ensure alignment on project goals and deliverables.

Communications Administration: Manage communications related to project updates, changes, and stakeholder engagement, ensuring clarity and timeliness.

Ideal Background

Education: Associates or Bachelor’s degree in Business Administration, Project Management, Engineering, or a related field

Certification: No certification is required for this position.

Experience: This position requires 3 or more years of experience in providing administrative support, preferably in an industrial engineering environment.

Required Knowledge, Skills, and Abilities:

Proven experience in project administration or engineering support, preferably within CAPEX projects.

Strong understanding of project management principles and processes, alongside excellent organizational skills.

Proficient in Microsoft Office Suite and project management software; experience with document management systems is a plus. 

Strong written and verbal communication skills with the ability to convey complex information clearly.

Ability to work collaboratively in a team environment with limited oversight, managing relationships effectively.

Support project management teams in preparing for meetings, including agenda creation, minutes documentation, and follow-up on action items.

Enhance the overall quality of records and communications, implementing strategies to improve documentation practices within the team.

Physical Requirements:

Ability to sit, stand or walk for long periods of time.

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Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.  

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. 

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.