ZGF is seeking a Project Administrator to join our team in our Seattle office. We are seeking self-motivated individuals who possess a strong work ethic, excellent communication skills and a proven record as a reliable administrator.

As Project Administrator, you will….

Work collaboratively with project teams, other project administrators, and firm leadershipPrepare, process and track all project-related documents (some of which include fee proposals, contracts change orders, document releases, payment applications and certificates of substantial completion)Route Submittals, RFIs and other documents for issuance and maintain accurate logs Create, proof, edit, copy and distribute general and project-related correspondence (letters, meeting notes, transmittals, reports, estimates, graphs, charts, schedules, etc.)Set up and maintain project files Provide and coordinate client presentation materials using Word, InDesign or Affinity Designer, PowerPointSchedule and arrange project meetings, including room setup, coordination of food and beverage needs and conference room cleanupArrange domestic and international travel and associated logisticsAccurately route and handle incoming and outgoing calls, email and shipmentsAssist with general office and front desk duties as needed to support the administration team, leadership, and office

Qualifications:

Bachelor’s degree preferredMinimum of 3-4 years of mid-level administrative experience in a professional services office required (A/E/C field preferred)Meticulous organizational and filing skillsExcellent interpersonal skills; demonstrated ability to communicate and interact effectively with all levels of the organizationAble to work independently and efficiently in a competing deadline sensitive environmentAdept at meeting daily work requirements while maintaining effective work relationships with team membersMust be articulate with superb written and verbal communication skills, including excellent spelling, grammar and typing abilitiesAbility to work in multiple computer programs simultaneouslyProficiency in Microsoft Office Suite requiredProficiency with Newforma, Bluebeam, Deltek Vision, InDesign or Affinity Designer preferred; AIA Contract Document software experience a plusDemonstrated aptitude for learning new softwareKnowledge of architectural/engineering terminology desired

Base Salary Range

$65.000/yr - $90.000/yr depending on skills and experience.

Benefits

ZGF Employees Enjoy Medical, Dental and Vision coverage with a generous employer contribution, HSA with employer contribution, 401k with employer match, 4 weeks of PTO and 10 paid holidays per year, paid parental and family leave programs.

Apply With: 

Cover letterResume

ZGF Architects LLP is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We invite qualified candidates to apply online posting cover letter and resume.