Department

SING Science Strategy

About the Department

Our team works closely with faculty, deans, senior leadership, administrative units, and outside partners to facilitate ideas with great potential for innovation and impact that require deep, seamless collaboration. Together, we help University experts identify and foster ambitious opportunities to expand the reach of science, technology, and innovation, develop partnerships and drive funding to science and engineering, and assess and advance collective science and technology activities.

Job Summary

We are seeking a highly organized, adaptable, and proactive Project Administrator to join our team. The ideal candidate manages aspects of key science, research and partnership programs, special projects and events from conception to completion as well as provide administrative support to the Science Strategy Office and Corporate Engagement Office. The Project Administrator will help administer a portfolio of programs, special projects, and move events forward while ensuring that day-to-day operations of these offices run smoothly.

Responsibilities

Provides administrative management for strategic partnership programs and programs related to major University-wide research and science initiatives.Develops detailed work plans, schedules, project estimates, resource plans, and status reports while being the point of contact for those projects and programs.Manages the integration of vendor tasks, and tracks and reviews vendor deliverablesTracks deliverables, processes, communications for master research relationships with corporate partners, and other special projects.Develops and executes processes for timely reporting on programs, projects, and strategic initiatives.Oversees and guides the planning and implementation of multiple high profile and high touch events which often engage trustees, government senior officials, senior executives from corporate partners, and University leaders.Oversees and guides the planning and implementation of visiting delegations from current and potential partner organizations.Oversees and guides the planning and implementation of large events, including public lectures, conferences, and workshops.Works closely with the Assistant Vice President for Science and the Assistant Vice President for Corporate Engagement to understand event and delegation objectives and make recommendations on event design to meet those objectives.Coordinates with other University units on event planning and execution including the Office of the President, Office of the Provost, Deans’ offices, Office of University Events and Ceremonies and others.Manages the integration of vendor tasks and tracks and reviews vendor deliverables.Coordinates events, research logistics, assists with planning and preparing presentations, event outreach, and post-event write ups.Provides confidential and high-level administrative support for Science Strategy Office and Corporate Engagement Office leaders. Stays informed of activities relating to University programs and initiatives, apprising the leaders of issues when deemed necessary.  Coordinates information flow from leaders’ offices to University. Relieves leaders of administrative responsibilities.Initiates correspondence and other written materials under own signature or for signature of the leaders. Triages emails and telephone calls for action. Resolves routine and complex inquiries.Coordinates special projects as directed by the Science Strategy Office and Corporate Engagement Office leadersManages calendars for all three executives, especially complex meeting scheduling, which involves exercising considerable discretion and judgment as to priorities and effective use of their time.Provides general administrative support by assisting with travel requests, managing calendars, and GEMS reports.  May prepare and manage distribution of confidential correspondence.Coordinates events, researches logistics, assists with planning and preparing presentations, event outreach, and post-event write ups.Assists with other administrative projects as needed and acquire higher level guidance and skills.Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications
 

Education:

Bachelors degree.

Experience:

Higher education environment.

Preferred Competencies

Exceptional attention to detail with a commitment to excellence.Skilled in tracking tasks and ensuring their completion.Effective in managing multiple projects simultaneously.Excellent written and oral communication skills.

Application Documents

Resume/CV (required)Cover Letter (preferred)References Contact Information (3)(required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$70,000.00 - $85,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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