Description We are seeking a Project Administrator in the Real Estate & Property industry, located in Santa Barbara, California. This role involves managing construction projects, processing customer applications, maintaining accurate records, and resolving customer inquiries. Responsibilities: • Process and manage customer credit applications with accuracy and efficiency • Oversee and maintain accurate customer credit records • Coordinate the distribution of project plans and tracking logs • Assist in the preparation and management of bid packages and subcontractor selection • Prepare contract information, including cost code, scope, and schedule of values • Create and manage budgets using Excel • Generate and manage Extra Work Authorization (DEWA) forms based on additional required scope of work • Handle and distribute Requests For Information (RFI) from subcontractors via Procore • Manage and maintain the RFI and submittals logs in Procore • Coordinate tracking of contract labor logs and distribute them to the necessary team members and providers • Manage and maintain all needed project office supplies and equipment for construction projects • Assist with project closeout procedures, including archiving project files and assisting with permit documentation • Set up project utilities as needed and directed by project superintendents • Conduct quality control walks during the unit completion process and generate punch lists for the finish team • Provide administrative support for Superintendents and projects • Ensure compliance with Master Agreement standards, including vendor setup and completion of compliance forms. Requirements • Proficiency in CRM systems, ideally within a real estate or property context. • Solid understanding and experience with budget processes. • Excellent communication skills, both written and verbal. • Familiarity with construction industry, including processes, materials, and regulations. • Proven experience managing construction projects, ideally in the real estate sector. • Strong project management skills, including the ability to multitask, prioritize, and meet deadlines. • Experience with project scheduling, ensuring all timelines and milestones are met. • Ability to effectively manage relationships with independent contractors. • Experience in evaluating and approving subcontractor proposals. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .