Job Title: Project Administrator
Job Description

Under direct supervision, the Service Project Administrator is responsible for routine project documentation, materials, job costing, status monitoring, invoicing, and administrative closeout of each project. This position requires close interaction with the Area Service Manager and assigned service team members to ensure the timely completion of each project.

ResponsibilitiesCoordinate with various team members for accurate and timely recording of project costs, including materials, time sheets, labor hour allocation, daily reports, etc.Generate, interpret, and print various assigned reports.Communicate effectively with other team members.Cross-train for coverage of the Resource Coordinator position when staffing needs arise.Engage in daily phone interactions with external and internal customers.Perform data entry tasks and allocate credit card transactions.Run a variety of reports, review and resolve any errors.Upload tax-exempt certificates if applicable.Invoice customers once all costs and charges are confirmed and applied to each service call; request credit approvals if needed.Email invoices (attach required documents) to customers.Research disputed invoices and reach out to customers if necessary for resolution; participate in Disputed Billing Status Update meetings.Essential SkillsProficiency in project managementStrong project coordination abilitiesExperienced in administrative supportSkilled in Microsoft OfficeExcellent communication skillsAbility to multi-taskProactive approach with willingness to work independently as well as part of a teamProven experience in prioritizing tasks to meet tight deadlines within a high-paced environmentAdditional Skills & QualificationsHigh School diploma or GED and up to two (2) years of related experience and/or training; or equivalent combination of education and experience.Excel data entry skillsCustomer service experienceWork Environment

The work environment is within the Service Department, which consists of a small team of four people, including two Resource Coordinators. Administrators primarily work behind the scenes.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in El Paso,TX.

Application Deadline

This position is anticipated to close on Mar 6, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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