Heinz College consists of two schools, the School of Public Policy and Management and the School of Information Systems and Management and offers an academic experience unlike any other. Heinz College prepares students with a unique ability to conduct careful and objective analysis of meaningful data, to understand and demonstrate the power of information technology, and to lead and implement change in managerial and policy contexts.

The Heinz College of Information Systems and Public Policy seeks a Project Administrator who is organized, diligent, curious, and capable of a wide range of administrative tasks. This role will support university research center operations and events for the CMU/NIST AI Measurement Science and Engineering Cooperative (AIMSEC) Research Center and a collection of related research initiatives.

In this role, you will report to the AIMSEC executive director and collaborate with them and the faculty director to provide comprehensive administrative support to ensure the efficient execution of tasks, programming, and events. This is an excellent opportunity for someone who thrives in a dynamic, fast-paced, diverse, and challenging work environment and who wants to work across the CMU ecosystem. This role will include coordination with CMU faculty and staff as well as private sector and government partners.

Core responsibilities will include:

Tracking and assisting with leading projects, project timelines, status, budgets, and expenditures; handling monthly account reconciliations and processing corrections.

Having a detailed understanding of reporting requirements and results and ensuring that tasks are tracked and completed promptly.

Supporting the development and execution of programmatic assets such as websites, summaries, and end-of-year reports.

Arranging and coordinating meetings, special events, workshops, and conferences of various sizes both inside and outside the university. This includes arranging VIP and large-scale events.

Supporting transactional activities such as scheduling travel, ordering supplies, and publicizing events.

Gathering information to support requests, reports, and related proposals.

Handling general administrative support functions such as research reporting, expense reports, calendar management, purchasing, filing, and handling phone calls.

Ensuring compliance with university and sponsor policies

Creating and maintaining simple to advanced presentations and other documents

Acting as a liaison and primary point of contact for various tasks and projects

Maintaining confidentiality, assisting with faculty member’s webpage regarding publications, papers, awards, etc.

We value flexibility, excellence, and passion within Heinz College. Inclusion, collaboration, and cultural sensitivity are valued proficiencies at Carnegie Mellon. Therefore, we are in search of a team member who can optimally interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and will support the university's mission through their work.

You should demonstrate:

Excellent verbal and written communication skills

Excellent analytical, planning, and organizational skills

Excellent reasoning and problem-solving skills

Excellent teamwork skills

Qualifications:

Bachelor's degree in business, business administration, computer science or related field

At least one year of project management experience

A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

Successful background check

Additional Information:

Work Posture: This position is operating on a full-time schedule, with an on-campus/in-office presence 5 days a week.

Work Schedule: This is a full-time (37.5 hours per week), exempt position based in Pittsburgh, PA.

Fixed Term: This is a fixed-term position with an estimated duration through September 30, 2026, with the possibility of continuation based on performance and funding.

Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees.

Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays. Finally, rest easy knowing you are covered by life and accidental death and disability insurance. 

Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access, and so much more!

For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page.

At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.

Are you interested in an exciting opportunity with an exceptional organization?! Apply today!

Location

Pittsburgh, PA

Job Function

Program, Project and Operations Management

Position Type

Staff – Fixed Term (Fixed Term)

Full Time/Part time

Full time

Pay Basis

Salary

More Information: 

Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. 

Click here to view a listing of employee benefits

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

Statement of Assurance