Job Title

Project Analyst

Job Description Summary

The Project Analyst is a support role for our Real Estate Accounting Operations and Compliance team. The successful candidate will play a crucial role in reconciling financial data, managing purchase orders, and assisting in the overall budget management for various projects/programs within the organization. This position involves close collaboration with program and project owners as well as finance and procurement.

Job Description

POSITION REQUIRED RESPONSIBILITIES

Reconciliation of Project/Program Spend:

Conduct regular reconciliations of project and program spend to ensure accuracy and compliance with established policies & procedures.Identify and rectify discrepancies in financial records, providing timely resolution.

Purchase Order Management:

Collaborate with workplace services partners, project managers, and procurement teams to create and manage purchase orders and change orders.Track and verify purchase orders against budget allocations, ensuring alignment with outlined spend categories.

Budget Management:

Assist in the development and monitoring of project and program budgets, working closely with workplace services partners, project managers, finance team and program owners.Provide regular updates on budget status, highlighting any variances, and proposing corrective actions as needed.

Financial Reporting:

Prepare and generate financial reports related to project and program expenditures and budget performance.Contribute to the analysis of financial data to support decision-making processes.

Documentation and Compliance:

Maintain accurate and organized financial documentation for audit and compliance purposes.Ensure adherence to accounting standards, policies, and procedures.Validate quarterly fixed asset reports.Assist in the development/enhancement of Standard Operating Procedures (SOP’s) around project and program reporting and reconciliationsSecure appropriate approvals for invoices in accordance with clients policy

Collaboration:

Work closely with cross-functional teams, including project managers, workplace services partners, procurement, finance colleagues, and program owners, to gather relevant financial information and facilitate seamless communication.

SKILLS/QUALITIES REQUIRED FOR POSITION:

Strong analytical and problem-solving skills.Ability and efficiency to focus on achieving thoroughness and accuracy when accomplishing tasks, no matter how small or large.Excellent organizational abilitiesProficient in accounting-related software (Oracle, Coupa preferred).High proficiency in Microsoft Excel/Word, Google Suites and other software applicationsEffective communication and interpersonal skills.Proactive and self-motivated.Ability to work both independently and as part of a team.Strong commitment to maintaining confidentiality.Eagerness to learn and grow within the role.

MINIMUM EDUCATION & EXPERIENCE

Knowledge of basic accounting principles.Familiarity with project management concepts.Previous experience with financial reconciliation and budget tracking is a plus.Bachelor's degree in Accounting, Finance, or a related field.

3-5 years  experience in a Finance and/or Accounting-related role

INCO: “Cushman & Wakefield”