Description We are offering an exciting opportunity for a Project Assistant in POWAY, California. As a Project Assistant, you will be integral to our operations, managing various tasks such as contracts, safety compliance, and accounts receivable. You will be responsible for creating job folders, maintaining records, and assisting in various administrative tasks. Responsibilities • Execute contract-related tasks such as creating job folders, following up on contract requirements, and entering jobs into the system. • Maintain and update records including bid documents, shop drawings, and other relevant documents. • Oversee the process of issuing subcontractor agreements, entering commitments, and monitoring the status of pending orders. • Assist in maintaining and distributing a weekly project calendar. • Handle vendor registration and questionnaires. • Assist the accounting team by reviewing jobs to be marked as completed. • Ensure subcontractor compliance and control. • Take responsibility for safety and HR compliance, including maintaining labor law posters in the office, preparing safety documents, and scheduling compliance classes. • Manage accounts receivable tasks such as preparing checks for deposit and sending lien waivers. • Assist in enrolling projects in various programs and track preliminary notices. • Maintain employee schedules and keep track of expiring certificates. • Handle other administrative tasks as needed including data entry, account reconciliation, and managing construction projects. Requirements • Demonstrable experience in Account Reconciliation is required. • Proficiency in Data Entry is essential. • Must have excellent skills in Microsoft Excel. • Prior experience in handling Payroll is necessary. • Knowledge and experience in using QuickBooks is an advantage. • Experience in managing Construction Projects is beneficial. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .