Project Assistant - Parking Services
City of Austin
Position Information Position Information Posting Title Project Assistant - Parking Services Job Requisition Number COA093122 Position Number 115126 Job Type Full-Time Division Name Parking Services Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience. Experience may substitute for education up to the maximum of four (4) years.
Licenses and Certifications Required:None. Notes to Applicants About Us!
The Austin Transportation and Public Works Department (TPW) is a highly reliable organization that builds and maintains infrastructure for our community. Our vision is for Austin to be the model for safe, reliable, and sustainable transportation. We value safety, unity, reliability, accountability, integrity, community, and employee fulfillment.
The Opportunity!The Project Assistant provides support to the Parking Enterprise Division’s Meter Shop with project management team by organizing various projects, contract agreements, and programs. This will include priority project management, overseeing and maintaining service plans, publishing daily whereabouts, obtaining permits, and responding to CAFs. Coordinates status updates for project related matters including providing updates to internal and external customers. Updates and maintains schedule data to ensure project consistency and optimization. The role supports the Parking Enterprise Manager, Program Managers, Project Coordinators and Supervisors.
To watch a video about Austin Transportation and Public Works, click here.
Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here!
Regarding your Application:
A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary.
90 Day Provision for Additional Vacancy:If the same or an additional vacancy occurs within the Public Works Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Public Works Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department.
Education Verification:
If you are identified as a top candidate, verification of your education, which may include High School graduation or GED, undergraduate and/or graduate degrees, will be required.
Assessment:
This position may require a skills assessment.
Close Job Posting:
Department may close the job posting at any time after 7 days.
Video Conferencing Software Technology:
Austin Transportation and Public Works Department uses the communication platform, Microsoft Teams, to conduct virtual interviews.
PLEASE NOTE: Austin Transportation and Public Works positions are not at 100% remote operation. If the position you are applying for has the ability/opportunity to telework, we offer a hybrid schedule to work in office and remotely.
Office Location Notes:
Office location is subject to change based on department needs and programs. Pay Range $29.23 – $36.54
Hours Monday through Friday: 6:30 a.m. to 3:00 p.m.
*Hours may vary depending on departmental needs and initiatives. Job Close Date 02/20/2025 Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 1501 Toomey Rd, Austin TX 78704 Preferred Qualifications Preferred Experience: Experience in development and execution of projects to create or update organization and training activities and functions. Experience assisting leadership with scheduling and preparing meetings for ongoing projects, preparing agendas and following up on action items. Experience forecasting inventory based on operational needs. Experience as SPOC for purchasing and contract management in the million-dollar range annually. Experience in prioritizing and multitasking with projects assigned by leadership.
Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Assists in planning stage of projects, including the coordination of existing bonds and future bond projects. Assists in planning, scheduling, or coordination of project activities to meet deadlines. Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators. Creates and maintains project progress monitoring data to track each project. Coordinates status updates for project related matters including providing updates to internal and external customers. Updates and maintains schedule data to ensure project consistency and optimization. Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures. Communicates roles, expectations, and accountabilities to all team members on a regular basis. Advises management of problems, issues, and status of ongoing projects. Provides assistance to ensure established project deadlines and related tasks are completed as assigned. Responsibilities – Supervisor and/or Leadership Exercised:None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of basic project practices and procedures. Knowledge of Federal, State, and Local laws applicable to bond projects. Knowledge of applicable City practices, policies, and procedures. Knowledge of contract development and monitoring. Skill in project planning and prioritizing. Skill in oral and written format to a variety of audiences. Skill in handling multiple tasks and prioritizing. Skill in using computers and available software packages. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with internal and external customers.
Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Licenses and Certifications Required:None. Notes to Applicants About Us!
The Austin Transportation and Public Works Department (TPW) is a highly reliable organization that builds and maintains infrastructure for our community. Our vision is for Austin to be the model for safe, reliable, and sustainable transportation. We value safety, unity, reliability, accountability, integrity, community, and employee fulfillment.
The Opportunity!The Project Assistant provides support to the Parking Enterprise Division’s Meter Shop with project management team by organizing various projects, contract agreements, and programs. This will include priority project management, overseeing and maintaining service plans, publishing daily whereabouts, obtaining permits, and responding to CAFs. Coordinates status updates for project related matters including providing updates to internal and external customers. Updates and maintains schedule data to ensure project consistency and optimization. The role supports the Parking Enterprise Manager, Program Managers, Project Coordinators and Supervisors.
To watch a video about Austin Transportation and Public Works, click here.
Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits click here!
Regarding your Application:
A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history (to include all job duties responsibilities and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary.
90 Day Provision for Additional Vacancy:If the same or an additional vacancy occurs within the Public Works Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Public Works Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department.
Education Verification:
If you are identified as a top candidate, verification of your education, which may include High School graduation or GED, undergraduate and/or graduate degrees, will be required.
Assessment:
This position may require a skills assessment.
Close Job Posting:
Department may close the job posting at any time after 7 days.
Video Conferencing Software Technology:
Austin Transportation and Public Works Department uses the communication platform, Microsoft Teams, to conduct virtual interviews.
PLEASE NOTE: Austin Transportation and Public Works positions are not at 100% remote operation. If the position you are applying for has the ability/opportunity to telework, we offer a hybrid schedule to work in office and remotely.
Office Location Notes:
Office location is subject to change based on department needs and programs. Pay Range $29.23 – $36.54
Hours Monday through Friday: 6:30 a.m. to 3:00 p.m.
*Hours may vary depending on departmental needs and initiatives. Job Close Date 02/20/2025 Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 1501 Toomey Rd, Austin TX 78704 Preferred Qualifications Preferred Experience: Experience in development and execution of projects to create or update organization and training activities and functions. Experience assisting leadership with scheduling and preparing meetings for ongoing projects, preparing agendas and following up on action items. Experience forecasting inventory based on operational needs. Experience as SPOC for purchasing and contract management in the million-dollar range annually. Experience in prioritizing and multitasking with projects assigned by leadership.
Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Assists in planning stage of projects, including the coordination of existing bonds and future bond projects. Assists in planning, scheduling, or coordination of project activities to meet deadlines. Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators. Creates and maintains project progress monitoring data to track each project. Coordinates status updates for project related matters including providing updates to internal and external customers. Updates and maintains schedule data to ensure project consistency and optimization. Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures. Communicates roles, expectations, and accountabilities to all team members on a regular basis. Advises management of problems, issues, and status of ongoing projects. Provides assistance to ensure established project deadlines and related tasks are completed as assigned. Responsibilities – Supervisor and/or Leadership Exercised:None. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of basic project practices and procedures. Knowledge of Federal, State, and Local laws applicable to bond projects. Knowledge of applicable City practices, policies, and procedures. Knowledge of contract development and monitoring. Skill in project planning and prioritizing. Skill in oral and written format to a variety of audiences. Skill in handling multiple tasks and prioritizing. Skill in using computers and available software packages. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain good working relationships with internal and external customers.
Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Project Assistant position are: Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience. Experience may substitute for education up to the maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Please describe how you meet the minimum qualifications referenced above. Detail how you meet the educational requirements (if applicable), account for the years of related experience (if applicable), and explain any substitutions of experience for education, or vice-versa (if applicable).(Open Ended Question)
* Describe your proficiency with the following applications: Word, Excel, Powerpoint & Access. No experience Beginner Intermediate Advanced * Briefly describe your experience assisting leadership with scheduling and preparing meetings for ongoing projects and preparing agendas.(Open Ended Question)
* Briefly describe your experience forecasting inventory based on operational needs.(Open Ended Question)
* Briefly describe your experience with locating, using, and purchasing under city contracts.(Open Ended Question)
* All applicants applying for this job posting should submit a complete application. Starting salary for the top candidate (s) will only be based on overall relevant experience from your employment application. Your application will be considered incomplete if your application states “see resume”. Do you understand these statements? I acknowledge that I understand these statements. * How did you hear about this opportunity? Example: Job board (please specify), Career Fair (please specify), 3rd party recruiting firm, etc.(Open Ended Question)
Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
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