Project Closeout Adjustor Date Posted: Mar 7, 2025 Requisition ID: 457671 Location: Indianapolis, IN, US, 46204 Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. About the Indiana Department of Transportation: The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.  Role Overview: The Project Closeout Adjustor position is responsible for ensuring federal, state and local public agency (LPA) financial requirements are met for project closeout. Federal projects must be closed in accordance with 2 CFR 200. Projects ready for closure can range from 500-600 per year, not including backlog. This position is responsible for review and closure of projects. The Project Closeout Adjustor position is essential to INDOT’s capital program ensuring proper compliance and closure for over $2 billion in annual federal, state and local funds. Recent changes enacted in 2020 under 2 CFR 200 require that all federal projects be closed within one year of the project end date expiration. Salary: This position traditionally starts at an annual salary of $53,222.00. Salary for this position may be commensurate with education and job experience. Location: This position is located in INDOT’s Central Office, Indianapolis. A Day in the Life: The essential functions of this role are as follows: + Conducts extensive audits of taxpayer accounts to determine any delinquent status and initiates appropriate collection actions; + Prepares, identifies, examines, and documents key processes of each agency department; + Coordinates internal control risk assessment of key controls within processes documented in collaboration with key department personnel; + Coordinates segregation of duties exercise with key department personnel on key processes within the agency department; + Evaluates refunds and perform an accurate calculation for all tax assessment; + Coordinates tax enforcement activities and compliance work; + Provides interpretation on tax law regulations; + Provides support and guidance to key department personnel in the pursuit of accurate and timely documentation of key processes within the agency department; + Identifies opportunities for performance improvement across the organization; + Maintains agency documentation by establishing periodic review processes executed by key personnel within each agency department; + Assists Internal Audit with follow up and resolution of outstanding observations from audits, ensuring processes are revised to satisfy the issue identified from the audit; + Establish tests and conduct periodic testing of identified controls to ensure compliance and functionality of the controls. + Some essential functions of this position may be performed onsite at the agency’s worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy. Remote work authorization is not automatic and is dependent upon operational needs and agency approval. The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary. What You'll Need for Success: You must meet the following requirement to be considered for employment: + Experience in accounting, bookkeeping, or collections work. Graduation from an accredited four-year college or university with major coursework in business administration, accounting or a related field is generally preferred. Experience and education may be substituted for one another. + Knowledge of compliance and collections processes; of accounting and tax administration procedures; and of Indiana tax laws, rules, regulations, policies and procedures. + Skill in performing basic mathematic computations, in identifying and resolving problems, and in the use of a computer and applicable software. + Ability to use analytical skills to study data and documents. + Excellent attention to detail in order to thoroughly examine tax and related supporting documents. + Considerable knowledge of MS Office Suite and the ability to develop audit procedures. + Ability to draw sound conclusions from quantitative and qualitative data. + Ability to establish and maintain effective working relationships with co-workers, other agency and division employees, and the public. + Strong problem solving, analytical skills, and the ability to think creatively. + Effective communication skills. + Able to perform essential functions with or without reasonable accommodation. Supervisory Responsibilities/Direct Reports: This role may be utilized in a supervisory capacity based on agency needs. Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes: + Three (3) medical plan options (including RX coverage) as well as vision and dental plans + Wellness Rewards Program: Complete wellness activities to earn gift card rewards + Health savings account, which includes bi-weekly state contribution + Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities + Deferred compensation 457B account (similar to 401k plan) with employer match + Two (2) fully-funded pension plan options + A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: + 150 hours of paid new parent leave + Up to 15 hours of paid community service leave + Combined 180 hours of paid vacation, personal, and sick leave time off + 12 paid holidays, 14 on election years + Education Reimbursement Program + Group life insurance + Referral Bonus program + Employee assistance program that allows for covered behavioral health visits + Qualified employer for the Public Service Loan Forgiveness Program + Free Parking for most positions + Free LinkedIn Learning access Equal Employment Opportunity: The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws. If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov. The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application. Current Employee? 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