MELE Associates, Inc. is seeking a detail-oriented Project Controls Coordinator with experience supporting federal government contracts to join the MELE team. The selected candidate will be responsible for a variety of responsibilities in support of the mission including managing all aspects of federal contract execution.

The Project Controls Coordinator will provide planning, tracking, analysis, and reporting across the project life cycle. Strong analytical, attention to detail and organizational skills, an understanding of accounting principles, proficient working knowledge of Microsoft Suite (Excel, Word and PowerPoint), Adobe PDF, and the ability to balance multiple tasks with changing priorities are required. The ideal candidate will be a motivated self-starter who can meet deadlines, facilitate a project through completion, and work effectively as part of a team and independently. This is a full-time position with some local travel to D.C. and Germantown required.

ESSENTIAL FUNCTIONS

Facilitate contract travel requirements and a high-level understanding of regulations. Review and process travel requests for approval and expense reports. Review consultant and subcontractor invoices for accuracy in labor rate/category travel, Other Direct Costs (ODCs) and spending accuracy. Ability to identify issues and concerns on multiple levels of contractual documents and reports. Prepare and review monthly reports to include: cost data, travel, variance reports, total spend, overall allocation, progress reports and supplemental reports as requested. Combine, review, and finalize monthly status reports in Word/Adobe PDF. Ability to analyze and review labor timecards for accuracy, timeliness, and contract guidelines. Initiate, review and modify Purchase Orders (POs) as applicable per contract. Review subcontractor hours and costs to assist in managing PO funding needs. Project months in advance to determine spend rate and amount allowable on a contract/PO, and whether costs are within budget. Compile and analyze data to generate reports in Excel for various levels of program review. Ability to guide and train mid-level / junior personnel. Participate in proposal preparation, consolidation, and review through budgeting/costing and administrative support as required. Exhibits professionalism by establishing effective relationships with Customers, Program Managers, Vice Presidents, Vendors, and Employees. Effectively communicate with corporate staff on project accounting, contracts, security, and human resources issues. Work with on-site program managers and Contracting Officer Representatives (CORs) to execute modifications, proposed personnel, and travel / ODCs. Generate projections/budgets on a monthly, quarterly, yearly, as needed basis as identified by the reporting requirements; essentially providing checks and balances throughout the life of the contract(s) Understand and execute contract modifications and ability to allocate funding/ceilings applied to multiple Contract Line Item Number (CLIN) / Special Item Number (SIN) Structure. All other duties as assigned.

 

MINIMUM QUALIFICATIONS

Bachelor of Science (BS) / Bachelor of Arts (BA) Degree, preferably in business, accounting, or other related field; or the equivalent years of experience to replace degree (7 years equates to a BS/BA). Minimum 5 years of relevant work experience in Government contracting. Ability to obtain/maintain a Department of Energy (DOE) Q security clearance. High proficiency in data modeling and analysis in Microsoft Excel. Exceptional attention to detail and accuracy. Experienced in setting up and monitoring complex project execution. Clear and professional written and oral communication skills. Ability to create a positive rapport and work effectively with a variety of colleagues and clients.

 

PREFERRED QUALIFICATIONS:

Current DOE Q security clearance. Accounting, Contracts, US Government Contracting experience. Extensive forecasting experience and budget execution. Previous proposal experience to include costing volume and assumptions. Knowledge and experience with Federal Acquisition Regulation (FAR). Experience with Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR).

 

LOCATION:  Rockville, MD

 

Benefits MELE Offers

· Hybrid remote/office work environment.
· Employer-paid employee Medical, Dental and Vision Care.
· Low-Cost Family Health Care offered.
· Federal Holidays and three (3) weeks’ vacation
· 401(k) with Employer Match
· Cross-training opportunities

Who is MELE?

MELE Associates, Inc. is a veteran- and minority-owned government contractor headquartered in Rockville, MD with more than 250 employees. Celebrating 30 years of continued growth supporting federal, state, and local government clients, MELE Associates, Inc. offers employees a welcoming, diverse, and inclusive environment that fosters development and advancement opportunities.

MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.