**Overview** Kimley-Horn is looking for a Project Coordinator to join our Reston, Virginia (VA) office! This is an in-person position. **Responsibilities** This position has multiple responsibilities including project-based work and administrative duties including but not limited to: + Tracking of all tasks and client deliverable documents. + Create, maintain, and track project schedules. + Facilitating client communications (proposals, letters, contracts, transmittals, etc.). + Interface with clients regarding project expectations as it relates to schedule and permitting process. + Compiling and assembling reports; coordinating large production jobs, printing and binding. + Preparing weekly trackers or job status communications for clients. + Project production: Create, proofread, edit, format and finalize project-related documents. + Track production needs and shift coordination. + Monitor schedules and budgets. + Provide updates on program status and milestones. + Track projects, plans and reports through review process and keep the project managers and clients updated on status. + Handle permitting and entitlements for projects. + Develop and maintain relationships with key agency contacts for processing projects through permits. + Assisting project managers with client billing and performing invoice reviews. + Creating and tracking purchase orders to subcontractors. Processing vendor and sub consultant invoices. + Accepting incoming Purchase Orders and setting up electronic job folders, online trackers and inputting into internal accounting systems. + Coordinate, print and assemble project submittals to various jurisdictional agencies, Cities, utilities, etc. + Assisting project managers with contract processes, contract administration, subconsultant IPO’s and request insurance certificates. + Database Management. + Other duties as assigned. **Qualifications** + High School Diploma or equivalent. + Valid driver’s license. + 3 or more years of relevant project coordination experience preferred. + Minimum of 3 years of experience in a professional office environment. + Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint. + Proficient in Adobe Professional. + Highly organized and detail-oriented. + Critical thinking and problem solving skills. + Excellent verbal and written communication skills. Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/12478/project-coordinator/job?mode=apply&apply=yes&in\_iframe=1&hashed=-1834442239) Share on social media PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role. If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/) **Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.** Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities **Posted Date** _1 month ago_ _(3/21/2024 11:47 AM)_ **_ID_** _2024-12478_ **_Education_** _High School Diploma/GED_ **_Discipline/Focus_** _Development Services_