Help us change lives

At Exact Sciences, we’re helping change how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you’re working to help others.

Position Overview

The Project Coordinator, Product Improvements organizes evaluation meetings, collects and disseminates stakeholder input and artifacts, and facilitates decision-making while using regulated software systems to track and report progress.  Regular contact with a broad and diverse group of cross functional team members, effective facilitation in either contentious or congenial discussions, meticulous note taking, and detailed follow-up are keys to success.

Essential Duties

Include but are not limited to the following:

Assist project teams with breaking project work into manageable packages and organizing into a project schedule.Assign tasks and confirm completion.Ensure on-time delivery of project goals.Lead defined small and medium-sized projects and components of large projects/programs.Schedule meetings and prepare agenda and minutes at the direction of the project managers.Liaise between internal and external stakeholders and Exact Sciences project managers.Keep project management related information organized and available to appropriate stakeholders.Manage issues and action items by collaborating directly with team members to ensure completion.Coordinate and provide communication updates to key stakeholders, management, and project teams.Maintain positive working relationships with various internal parties and stakeholders.Consult with project sponsors and review project proposals to determine goals, time frame, funding, allotment of resources and procedures for accomplishing projects.Identify and schedule project deliverables, milestones and required tasks.Troubleshoot problems associated with coordination, development, or design of projects. Escalate issues when critical risks arise and maintains pulse with project activities to ensure progress.Directly or indirectly leads cross-functional teams to execute on project tasks.Collaborate with other project and program managers to manage project interdependencies.Prepare status reports and modify schedules and plans as required.Follow established project management practices, including management of scope, requirements, issues, and risks.Demonstrated ability to balance cost, quality and schedule constraints while escalating issues as needed.Demonstrated ability to prioritize and balance multiple competing priorities within and across multiple projects at the same time.Demonstrated success with oral and written communications/presentations, influence and persuasion, results orientation, facilitation, and teamwork skills.Ability to exercise judgment and determine appropriate action to a variety of problems of varying complexity.Analytical, problem solving and decision-making skills.Analyze systems user needs to identify efficiencies/gaps.  Assess cross-functional impact and integrate stakeholder recommendations/needs to streamline process flow.Strong attention to detail.Ability to organize, present, and convey problems or issues.Highly motivated with a strong work ethic.Reliable, trustworthy, and committed to the team’s success.Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.Support and comply with the company’s Quality Management System policies and procedures.Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 25% of a typical working day.Ability to comply with any applicable personal protective equipment requirements.

Minimum Qualifications

Associates degree or commensurate work experience in a project management support role.2+ years of relevant work experience in the industry.2+ years of experience handling a wide range of administrative and project support related tasks.2+ years of hands-on experience with industry-specific software.Authorization to work in the United States without sponsorship.Demonstrated ability to perform the Essential Duties of the position with or without accommodation.

Preferred Qualifications

Certified Associate in Project Management (CAPM) through PMI.Experience in a regulated industry such as diagnostic devices or clinical laboratory, preferably in a GMP and/or ISO13485 environment.Hands-on experience in a clinical lab .#LI-AN1

Salary Range:

$58,000.00 - $92,000.00

 

The annual base salary shown is for this position located in US - WI - Madison on a full-time basis. In addition, this position is bonus eligible, and is eligible to receive company stock upon hire as well as annually.

Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Learn more about our benefits.

Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here.

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We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law. Any applicant or employee may request to view applicable portions of the company’s affirmative action program.

To view the Right to Work, E-Verify Employer, and Pay Transparency notices and Federal, Federal Contractor, and State employment law posters, visit our compliance hub. The documents summarize important details of the law and provide key points that you have a right to know.