Description Finding the right fit: We're looking to add a dynamic individual to our team! This is an ideal position for a dependable self-starter with strong communication and organizational skills, attention to detail, and ability to handle multiple tasks simultaneously. You’ll be at the center of delivering strong customer service to internal and external stakeholders. Will consider full-time or part-time for the right fit. The Geospatial team at Ayres Associates continues to expand its surveying and mapping expertise to a growing client base throughout the US. We are seeking a motivated Project Coordinator to work closely with project managers and their teams and proactively work toward efficiencies in day-to-day operations. Job Responsibilities: + Work closely with office and field staff to provide support on project, client, and general office needs. + Manage files and archive system, make copies, prepare and collate reports, and perform miscellaneous duties. + Assist with project-related documents such as reports, graphics, spreadsheets, contracts, proposals, forms, and letters that adhere to company policy, style, and format. + Perform project financial tracking and project management support + Update business management forms and spreadsheets + Put together project contracts and subcontracts. + Support management team with market research. + Complete special projects as assigned by Leadership Team. Required Qualifications: + Highschool Graduate or GED Equivalent + Ability to maintain a positive attitude and establish a professional, welcoming, and inclusive environment. + Strong communication, analytical, and problem-solving skills. + Dependable, organized, flexible, and the ability to multi-task. + A minimum of two years of administrative assistant experience. + Ability to write, edit, and proofread written materials, which could include letters, reports, and contracts. + Proficient in MS Suite to create and import tables, charts, and graphics. + Proficient in Adobe software, including PowerPoint. Desired Skills and Experiences: + Professional maturity: strong emotional intelligence, integrity, and ability to interact in a professional environment, occasionally with tight deadlines. + Ability to work effectively both independently and as part of a team. + Proactive approaches to problem-solving and organization and a proven ability to quickly learn new systems and processes. + Experience with software such as SmartSheet, Adobe Suite, InDesign, Microsoft Project, and Deltek Vision beneficial, but not required. + General financial/accounting experience a plus. + A basic understanding of the engineering/construction industry or previous experience working for a professional services organization would be a plus, but not required. Benefits of being part of the Ayres team: + Health/dental/vision insurance offering affordable plans with flexible coverage options + Short-term and long-term disability + Development + Paid membership dues to professional organizations + Paid licensing exam/prep course for professional certification + Encourage/reimburse for professional registrations and certifications. + Work/Life Balance + Generous Paid Time Off (PTO) + Paid holidays [including two floating holidays] + Flexible work schedules + Financial + Flexible spending plans and Health Savings Account (HSA) options + 401(k) with company match + Employee Stock Ownership Plan (ESOP) + Social + Peer recognition program and mentor programs + Young Professionals [YP] networking groups + Sporting events, dragon boat races, annual parties, summer picnics, and more! Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)