ABOUT YOU Ready to experience a better way to build your career? ARCO hires only the best and brightest dedicated to providing our clients with superior solutions, cultivating our award-winning workplace culture, and driving success at all levels of the business. We are looking for an administrative professional to join our team of experts onsite at our office in Framingham, Massachusetts. Whether you are a career Admin or Executive Assistant, or a go getter looking to start a new career with a fun-loving team, you will be given the tools to excel in your role, take on meaningful responsibilities, and experience why ARCO is truly the best place to build a career. WHAT WE CAN OFFER YOU At ARCO, we are committed to taking care of our greatest asset – our team. ARCO’s best-in-class benefits and superior compensation are what set us apart from the competition and continue to attract top industry talent. Industry-leading performance-based bonus program 100% employer-funded ESOP to all associates Traditional and Roth 401k Tuition reimbursement for associates Scholarship for associates’ children up to $28,000 per child 1-month paid sabbatical after every five years of employment, plus $5,000 for travel 1-week paid volunteer leave each year 100% charitable match Medical, dental, and vision insurance coverage 3 weeks of vacation 100% paid 12-week maternity leave A DAY IN THE LIFE Support the project management team in all functions, specifically to ensure timely and professional communication between customers, design teams, subcontractors, suppliers, and internal departments Coordinate and administratively manage multiple ongoing projects at once. Prioritize projects including multiple deadline-driven deliverables for various teams, while maintaining accurate project documents for the duration of the project Assist with the preparation of bids as needed Assist in preconstruction activities, including setting up the project (drawings, scopes of work, reporting, and other required project documents) Collaborate with Project Managers to prepare submittals, purchase orders, and subcontract agreements, and provide directions to maintain compliance with project requirements Maintain project directory and a variety of computer and related files on assigned projects within Procore Create and process all subcontracts, purchase orders, change orders, etc., in Viewpoint Track subcontractor insurance certificates and compliance items Assist with closeout, including closeout documents Various other administrative functions as required including support of Executives’ travel, expenses, and scheduling NECESSARY QUALIFICATIONS This position is located in office in Framingham Must be proactive, internally motivated, team oriented, flexible with changes, and work well under pressure 3-10+ years' of construction administration experience preferred, but not required. We will train you in construction if you're the right fit Must be proficient in Word and Excel. Procore experience a plus High school diploma or equivalent required MAKE YOUR MOVE ARCO is a premier, full-service design-build general contractor with more than 30 years of experience providing clients with complete project delivery nationwide. With more than 5,500 projects completed coast to coast, we pride ourselves in offering the best, most cost-effective, single source, turnkey solutions and adding value to every project. Because we believe in creating opportunities for individual success among our associates, ARCO is a 100% associate-owned company. Through our Employee Stock Ownership Plan (ESOP), each associate holds a stake in the company, placing the benefits of our success directly in the hands of those who drive it. ARCO is consistently recognized as a top workplace in multiple markets nationwide and is ranked by Engineering News-Record as the 4th largest design-build firm in the U.S. and the largest domestic builder of distribution and warehouse space. ARCO is committed to identifying and implementing ways to advance diversity, equity, and inclusion in the construction industry. Beyond standard corporate policies and practices, ARCO extends our commitment to creating an inclusive culture to our recruiting, training, and subcontractor selection. We know that the best work requires the best people and that the diversity of all those involved in the construction process enhances our ability to deliver the very best solutions to our customers. ARCO does not accept unsolicited resumes from third-party agencies or individual recruiters without prior approval from the Talent Acquisition team. Any unsolicited resumes, including those sent directly to hiring managers or other employees, become ARCO property, and no fees will be paid for any placement resulting from the receipt of an unsolicited resume. Any candidate information submitted will be considered as a referral to ARCO without a fee. Agencies must have a fully executed vendor agreement with ARCO as well as written approval to submit candidates from the ARCO TA Manager for the specific position before submitting candidates. ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO’s Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers. #LI-CM1 #LI-Onsite