Job Title: Project Coordinator Job Description We are seeking a highly organized and detail-oriented Project Coordinator to join our team. The ideal candidate will be responsible for maintaining project files, managing document control, tracking project progress, and providing administrative support to ensure the success of our projects. Responsibilities + Maintain project files and project email box. + Document control/Document Management with an initial focus on this area. + Track projects and produce monthly progress reports. + Work with specifications, handle changes, and finalize project details. + Facilitate questions regarding projects and conduct research as needed. + Maintain tracking system for projects. + Record minutes from Project Manager meetings. + Answer phones and direct calls. + Read and sort incoming mail. + Collect bills/invoices. + Type memos, correspondence, reports, and other documents. + Make travel arrangements. + Prepare outgoing mailings and labels, including emails and faxes. + Organize and maintain filing system. + Coordinate client or vendor lunches, including set-up and clean-up. + Reserve conference rooms and coordinate with internal support departments. + Order and maintain supplies. + Arrange equipment maintenance or set-up. + Keep the department calendar and roster. + Provide occasional project assistance for managers. + Assist in PowerPoint presentations. + Utilize Access to store and retrieve data. + Help coordinate clerical needs of special projects. + Complete weekly timecards. + Make copies of printed material. + Perform additional duties as assigned by supervisor to assist in the overall success of the group and company. Essential Skills + Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint. + Excellent organizational skills and attention to detail. + Strong communication skills. + Ability to handle multiple tasks simultaneously. Additional Skills & Qualifications + Experience in document control and document management. + Familiarity with construction administration, EPC, project coordination, and project management. + Proficiency in data entry. Work Environment The role involves working in an office environment with standard office equipment such as computers, phones, and printers. The work schedule typically follows regular business hours, with occasional need for flexibility based on project demands. Dress code is business casual. Pay and Benefits The pay range for this position is $21.00 - $23.00 • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Kansas City,MO. Application Deadline This position will be accepting applications until Dec 25, 2024. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.