Job Title: Project Coordinator

Job Description

The Project Coordinator works in support of the Operations Management and Project Controls Staff with the tracking, organization, and validation of project data such as labor, equipment, and other applicable project costs. This role collaborates with field management to collect and track pertinent project information throughout the project lifecycle. This position will report to the Project Coordinator Supervisor.

ResponsibilitiesPrioritize conflicting needs, handling matters expeditiously and proactively often with deadline pressures.Provide administrative support to the operations team as needed.Establish and maintain commonality and continuity of record keeping, including physical and electronic filing systems.Assist Project Manager with various activities, including managing files for bids, submitting bids, securing bid bonds and certificates of insurance, setting up new jobs in the ERP, completing pre-qualification questionnaires, logging hours for subcontractors, reporting hours and/or incidents on ISNetworld site, supporting development and tracking of change orders and project closeout forms.Maintain customer required data such as diverse spend, project rosters, safety data, and key performance indicators.Assist Project Managers with preparation and reporting of monthly accruals to customers.Assist Project Managers with preparation and submittal of safety plans.Request and send or prepare lien notices or waivers.Assist in tracking, validating, and organizing project cost and billing information in support of work in process.Work with clients on troubleshooting jobs or services dispatched by clients on required platform(s).Upload dispatched jobs or services to internal Project teams by utilizing required platform(s).Assist Controls team in presenting project and financial data for resource meetings.Work collaboratively with field personnel and project controls to maximize data integrity.Troubleshoot inaccuracies of data such as payroll prior to processing into billing.Essential SkillsDemonstrated proficiency in MS Office, including Word, PowerPoint, and Excel.High levels of discretion and judgment in both interpersonal and business matters.Strong organizational skills and the ability to prioritize and perform multiple tasks.Strong interpersonal skills and the ability to build relationships with stakeholders, including internal staff and external professionals.Focused on client service and meeting deadlines.Additional Skills & QualificationsAssociate's degree or equivalent combination of education, training, and experience.2+ years of experience in project coordination, construction, administrative support, and project management.Proficiency in data entry and reporting.Work Environment

This is a full-time position. The days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m. The company offers an Employee Stock Ownership Plan (ESOP) and is bonus eligible.

Pay and Benefits

The pay range for this position is $25.00 - $30.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Granville,OH.

Application Deadline

This position will be accepting applications until Jan 20, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.