Job Title: Construction Project Administrator Job Description We are seeking a Construction Project Administrator to join our team. In this role, you will be responsible for reviewing Certificates of Insurance (COIs) from vendors and subcontractors, ensuring COIs meet company and project-specific requirements, and preparing and issuing invoices to clients using Deltek software. You will also verify the accuracy of billing data, correct any discrepancies, and process payments while updating customer records. Additionally, you will oversee and manage project documentation, prepare standard project status reports, coordinate meetings and communications, and assist with project administration deliverables. Responsibilities + Review Certificates of Insurance (COIs) from vendors and subcontractors. + Ensure COIs meet company and project-specific requirements. + Prepare and issue invoices to clients using Deltek software. + Verify the accuracy of billing data and correct any discrepancies. + Process payments and update customer records. + Oversee and manage project documentation and coordinate documentation revisions and distributions. + Prepare standard project status reports for project delivery team, client, and management, including status updates, budget, schedule, and risk. + Coordinate and schedule meetings and communication plans regarding projects among team members and clients. + Coordinate and obtain vendor quotations for processing. + Assist with project administration deliverables such as meeting minutes, budget tracking, schedule updates, move management, and closeout. Essential Skills + 2+ years of construction administrative experience. + Experience with project administration, construction contracts, COIs, and invoicing. + Proficiency in Deltek/Costpoint or related software. + Ability to use Procore for change orders, RFIs, and invoicing. + Data entry skills. Additional Skills & Qualifications + Experience with construction project coordination and administration. + Strong organizational and communication skills. + Attention to detail and problem-solving abilities. Work Environment You will be working directly with the VP of Survey. The working hours are from 8am to 5pm, onsite, five days a week. Pay and Benefits The pay range for this position is $31.00 - $36.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Branchburg,NJ. Application Deadline This position is anticipated to close on Feb 8, 2025. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.