Project Coordinator Rochester, NY 14623 Adaptec Solutions is a top-ten, North American integration partner engineering diverse material handling and automation solutions with lifecycle service support for manufacturing, distribution, and warehousing companies. JOB SUMMARY This role blends project coordination with a focus on efficiency and continuous improvement, supporting streamlined project execution. The individual will support project managers in organizing and executing complex, technical projects while focusing on enhancing efficiency through process documentation, system development, and optimization. This position requires robust organizational skills, a keen eye for detail, and technical expertise, all while operating in a dynamic, fast-paced setting. Ideal candidates will be quick learners, Excel experts, and adept at data structures, committed to driving efficiency and collaborating across various departments to optimize project outcomes. Job Duties & Responsibilities Project Coordination: + Support project planning, scheduling, and task coordination. + Document and manage project plans, timelines, and status reports. + Coordinate meetings including scheduling, agenda creation, and documenting decisions and actions. + Support budget management and monitoring of project costs. + Support documenting project risks and developing mitigation strategies. + Prepare operations reports and perform data analysis. + Oversee financial reporting, including the preparation and analysis of ETCs. Continuous Improvement: + Lead process and continuous improvement initiatives to enhance operational efficiency. + Support development and organization of engineering & operations flow, processes, procedures, and documents (work instructions, checklists, forms) to ensure quality and efficiency in department execution. + Support development and organization of standards to ensure quality and efficiency in department execution. + Develop and implement process improvement strategies. + Analyze current workflows and recommend improvements. + Skilled at structuring information in a clear and concise manner to facilitate quick and intuitive learning for recipients. Education & Experience + Bachelor’s degree in Project Management, Engineering, or related field. + 3+ years of experience in leading or supporting projects that directly involved efficiency improvements or process optimization. + PMP (Project Management Professional), Lean Six Sigma, or Agile certifications preferred. Skills And Qualifications + Advanced proficiency in Microsoft Excel. + Advanced proficiency in project scheduling software (e.g., Microsoft Project, Wrike). + Excellent organizational, time-management, and communication skills. + Strong analytical, critical thinking, decision-making, and problem-solving abilities. + Experience with financial analysis and developing tools to enhance departmental efficiencies. + Proven background in continuous improvement methodologies and best practices. + Knowledge of process mapping and improvement tools. + A disciplined, analytic mindset with the ability to collaborate effectively across multiple departments. + High degree of professionalism, attention to detail, and the ability to work independently. + Embraces the values of Integrity, Quality, and Servant Leadership. Success Metrics + Resource Efficiency: Increase in productivity or output with the same resources across departments. + Reduction in Project Duration: Percentage decrease in project completion time. + Cost Savings: Quantifiable reduction in project costs through efficiency gains. + Quality Improvement: Measurable enhancement in project output quality or consistency. + Data Accessibility: Speed and accuracy of data available for decision-making. In compliance with pay transparency requirements, the wage range for this role is$70,000-$85,000 annually. The salary rate range provided is a general guideline. When extending an offer, Adaptec Solutions considers factors including, but not limited to experience and geographic location. Adaptec Solutions also offers a variety of benefits including generous paid time off (PTO), 11 paid company holidays including your birthday, health, dental and vision insurance, HSA/FSA accounts, 401(k) match, short-term/long term disability coverage and basic life/AD&D insurance and education assistance. Adaptec Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Please note that this position is not eligible for visa sponsorship; candidates must have valid work authorization to be considered. Equal Opportunity Employer, including disabled and veterans. 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