Job Title: Project Coordinator
Job Description

We are seeking a motivated and detail-oriented Project Coordinator to join our team. The ideal candidate will process job work orders and purchase orders, coordinate with the Project Manager and scheduling team, and manage various administrative tasks. This position is perfect for someone who enjoys a steady and consistent role with multiple moving parts.

ResponsibilitiesProcess job work orders and purchase orders, and communicate follow-ups with customersWork with the Project Manager and scheduling team to resolve customer issuesCoordinate with the warehouse to manage the delivery of services and productsHandle all changes made to purchase ordersProcess change orders from job sitesTrack and communicate job site issuesProcess post-installation summaries from on-site teams and follow up as necessaryProvide accurate, valid, and complete information using the appropriate methods and toolsMaintain records of customer interactions, process, and close customer accounts, and file documentsFollow communication procedures, guidelines, and policiesServe as the intermediary between the Project Manager and installersSet up team meetingsProduce job summaries and daily reports for Project Managers and SalesUtilize MS Word and MS Excel on a daily basisUse QuickBooks to process purchase orders and track ordersProcess requests with ExpeditersPull files and gather information for Project Managers and customersProvide administrative, clerical, customer service, and front desk support as neededEssential Skills5-7 years of experience in an administrative or coordinator role, preferably within construction trades (e.g., carpentry, HVAC, painting)Proficiency in MS Office, particularly MS Excel at a basic levelHigh School Diploma or GEDExperience with QuickBooksStrong organizational and multitasking skillsAbility to prioritize and manage time effectivelyExcellent written and verbal communication skillsSelf-starter capable of working with minimal supervisionAdditional Skills & QualificationsExperience in the furniture, hardware, or distribution industriesExperience with project management or project coordinationThick skin and the ability to handle high-pressure environmentsDetail-oriented and deadline-drivenWork Environment

The work environment is a small, family-owned office with about three team members, located near a warehouse area. The office can be loud due to its proximity to the warehouse, and it includes individual cubes and filing cabinets. The company is looking to modernize its database. The office may move to a new location within 5-10 minutes of the current site by 2026. The dress code is casual but professional.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lake Forest,IL.

Application Deadline

This position is anticipated to close on Mar 13, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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