Job Title: Project Coordinator

Job Description

We are seeking a dedicated and detail-oriented Project Coordinator to join our team. The Project Coordinator will attend and take notes at Project Handoff meetings from the Sales Team, set up projects in our Operations networks/schedule, and verify that Finance has set up the project in their network. Additionally, the role involves preparing and delivering submittal packages, site-specific safety plans, and managing project documents.

ResponsibilitiesAttend and take notes at Project Handoff meetings from the Sales Team.Set up projects in Operations networks/schedule and verify Finance has the project set up in their network.Prepare and deliver submittal packages and prepare site-specific safety plans.Request, review, and file relevant Project documents, including Schedule updates, RFI/ASI documents, RFQ/RFP/Change Order documents, Closeout and warranty requirements, and LEED information.Maintain and update information accurately in Project Software systems including Exepron, Reportex, and Measure Square.Collect and file daily reporting from Project Installation Teams on sites.Work with Finance to maintain Subcontractor compliance with Signed MSA Agreements, Insurance Certificates, and project-specific requirements.Fill out credit card reports monthly for PM and field installers as needed.Complete material lists and review for “full kit”.Create P.O.’s for project buyout, send P.O.’s, and update the Material list with relevant information.Maintain a clean inbox with less than 50 emails and file all project-related emails in the appropriate folder.Essential Skills2-3 years of Construction Administration experience.Knowledge of RFQ's/RFP's and Change Order documents.Proficiency in Construction management.Proficiency in Microsoft Office, especially Excel.Experience with Project Software systems such as Exepron, Reportex, and Measure Square.Additional Skills & QualificationsStrong communication and interpersonal skills.Problem-solving abilities.Effective time and task management.Ability to interpret plans and specifications.Work Environment

The worksite is located at 3250 Airport Way South, Ste 217 Seattle, WA. Work hours are Monday to Friday, 7am - 4pm. The dress code is professional (Business Casual). You will be supported with a 90-day onboarding program, and performance will be reviewed after a 90-day introductory period and annually thereafter. Benefits include healthcare insurance with 100% individual coverage, vacation time, and quarterly team bonuses if the company meets its gross profit goals.

Pay and Benefits

The pay range for this position is $24.04 - $28.85/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA 98134.

Application Deadline

This position is anticipated to close on Mar 25, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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