Primary Function/General Purpose of Position
The Project Coordinator, Real Estate, Development & Construction supports the Director of Construction in the execution of all projects associated with the program. They will provide critical project support for maintaining, tracking and controlling project documentation and processes including bids, contracts, insurance, Notices of Commencement/Furnishing, project pipeline, invoices, lien waivers, and record documents.
Essential Job Functions
Creates construction and design contracts using standard Bon Secours Mercy Health (BSMH) contract forms and exhibits and American Institute of Architects (AIA) documents.
Organizes and distributes contracts through DocuSign and track contracts with contractors and designers through BSMH authority matrix to assure timely execution.
Analyzes, interprets, and works with Legal department to respond to requests from contractors and designers for modifications to contract language.
Creates and tracks all Change Orders in the system.
Creates and tracks Purchase Orders/Requisitions for each contract in the system.
Obtains, tracks, and distributes As-Built drawings, Operation and Maintenance manuals and Certificates of Completion from contractors, and coordinates with the appropriate BSMH departments.
Updates the Project Pipeline from data received from Construction Directors on a weekly basis.
Utilizes the BSMH Project Management software to upload budgets, vendor quotes, invoices, and coordinate with other accounting systems to assure accurate project cost reporting.
Records and tracks approvals and process vendor payment applications including lien waivers and attestations.
Schedules meetings as needed for the execution of design and construction activities.
Manages the estimating and document control process for multiple projects in compliance with the BSMH procedures.
Files and tracks any certifications required for Environmental, Sustainability, or Governance requirements.
Assists in the creation of Requests for Proposals.
Organizes and manipulates data using tools including Pivot tables in Excel.
This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.
Education
Associate degree in Business or Paralegal (preferred)
Work Experience
5 years' experience in construction project administration (required)
Working Conditions
Periods of high stress and fluctuating workloads may occur.
General office environment.
Required to car travel to off-site locations, occasionally in adverse weather conditions.
Skills
Budgeting and financial acumen
revenue tracking
reporting
Evidence-based decision making
Contract negotiation
Analyzing data and information
issue resolutions
strategic direction
standard processes
Microsoft Office Suite
Microsoft Project
Primavera
construction management software
Project management
Communication
Giving presentation
organized
attention to detail
problem solving
solution development
Ability to work in a highly matrixed environment
collaborate
Ability to work independently
teamwork
Conflict resolution
confidentiality
Relationship development
Relationship management
Many of our opportunities reward* your hard work with:Comprehensive, affordable medical, dental and vision plans
Prescription drug coverage
Flexible spending accounts
Life insurance w/AD&D
Employer contributions to retirement savings plan when eligible
Paid time off
Educational Assistance
And much more
*Benefits offerings vary according to employment status
All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com